The Hai District Council is seeking to fill 5 positions for the role of Office Management Secretary Grade II. This role is crucial for the efficient operation of the office.

Duties and Responsibilities:

• Printing letters, reports and documents, both regular and confidential;
• Receiving guests, listening to their problems and directing them to where they can be helped;
• Maintaining records of events, appointments, meeting dates, the Head's travels and other work schedules;
• Searching for files and documents required in the performance of job duties;
• Receiving files and distributing them to Officers in the relevant Department/Unit/Section;
• Collect, maintain and return files and documents to relevant departments;
• Organizing briefings and making preparations for various sessions;
• Preparing a list of office equipment requirements; and performing other tasks assigned by his/her supervisor.

Qualifications:

• Form Four or Form Six graduates with a Diploma (NTA Level 6) in Secretarial Studies.
• Must have passed the Kiswahili and English Typing test at 80 words per minute (80.wpm).
• Received training in office computer programs such as: Word, Excel, Powepoint, Internet, E-mail and Publisher from any institution recognized by the Government.

• Printing letters, reports and documents, both regular and confidential;
• Receiving guests, listening to their problems and directing them to where they can be helped;
• Maintaining records of events, appointments, meeting dates, the Head's travels and other work schedules;
• Searching for files and documents required in the performance of job duties;
• Receiving files and distributing them to Officers in the relevant Department/Unit/Section;
• Collect, maintain and return files and documents to relevant departments;
• Organizing briefings and making preparations for various sessions;
• Preparing a list of office equipment requirements; and performing other tasks assigned by his/her supervisor.

• Typing test at 80 words per minute (80.wpm)
• Word
• Excel
• Powepoint
• Internet
• E-mail
• Publisher

• Form Four or Form Six graduates with a Diploma (NTA Level 6) in Secretarial Studies.
• Must have passed the Kiswahili and English Typing test at 80 words per minute (80.wpm).
• Received training in office computer programs such as: Word, Excel, Powepoint, Internet, E-mail and Publisher from any institution recognized by the Government.