Background

This role is crucial for ensuring the smooth operation of the office and maintaining accurate financial records within MOHAMMED ENTERPRISES TANZANIA LTD. The position requires a blend of administrative and accounting skills to support the company's daily functions.

Responsibilities

Keep an inventory of office supplies and order new materials as needed to ensure that the office is well-stocked. Ensure the office runs smoothly by coordinating various administrative tasks and supporting tasks as required. Carry out clerical tasks such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memo, resumes and presentations. Perform bookkeeping tasks such as invoicing, monitoring accounts receivable and tracking budgets to maintain accurate financial records. Maintain general office files, including job files, vendor files, and records related to the company’s operations for access and organization. Purchase office supplies, equipment, and furniture as necessary to support office functions. Oversee the maintenance of office facilities and equipment, ensuring they are in good working condition. Ensure compliance with organizational guidelines and procedures, as well as federal and state regulations. Resolve any accounts payable and receivable issues or queries to ensure accurate financial management. Accurately perform daily reconciliations of cash, cash, checks and credit card transactions, tallying and filling invoices appropriately. Assist in financial and tax audits, and prepare general ledger entries to support auditing processes.

Qualifications and Requirements

Education: Bachelors. Experience: 1 - 3 Years. Skills: Spreadsheets (e.g. Excel, Google Sheets, etc), Word Processing and Desktop Publishing Tools (MS Office, Google Docs, etc).

• Keep an inventory of office supplies and order new materials as needed to ensure that the office is well-stocked.
• Ensure the office runs smoothly by coordinating various administrative tasks and supporting tasks as required.
• Carry out clerical tasks such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memo, resumes and presentations.
• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable and tracking budgets to maintain accurate financial records.
• Maintain general office files, including job files, vendor files, and records related to the company’s operations for access and organization.
• Purchase office supplies, equipment, and furniture as necessary to support office functions.
• Oversee the maintenance of office facilities and equipment, ensuring they are in good working condition.
• Ensure compliance with organizational guidelines and procedures, as well as federal and state regulations.
• Resolve any accounts payable and receivable issues or queries to ensure accurate financial management.
• Accurately perform daily reconciliations of cash, cash, checks and credit card transactions, tallying and filling invoices appropriately.
• Assist in financial and tax audits, and prepare general ledger entries to support auditing processes.

• Spreadsheets (e.g. Excel, Google Sheets, etc)
• Word Processing and Desktop Publishing Tools (MS Office, Google Docs, etc)

• Bachelors
• 1 - 3 Years Experience