Job Summary

Exodus is seeking a highly motivated, proactive Office Administrator to join our growing team. This role is the backbone of our daily operations, combining front-office hospitality with essential administrative, financial, and clerical support.

Key Responsibilities

• Act as the first point of contact, greeting visitors and managing security awareness.
• Handle public inquiries via phone and email; manage staff movement logs
• Generate and dispatch invoices; conduct professional follow-up calls regarding outstanding payments and receipts
• Manage petty cash disbursements, maintain accurate records, and perform regular reconciliations.
• Develop and maintain efficient physical and digital filing systems.
• Ensure the office remains a clean, safe, and professional working environment.
• Update appointment calendars and schedule meetings/appointments
• Monitor office equipment and coordinate repairs or supplies.
• Flexible to undertake diverse tasks as required to support the growth of a young organization.

Requirements

• Proven experience as an Office Administrator, Office Assistant, or relevant role.
• Proficiency in MS Office (Word, Excel, and Outlook).
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills in both English and Swahili.
• Diploma in office administration or relevant field is a plus.

Important Notes:

Strict Compliance: Submissions that do not follow these instructions precisely will not be considered.

• Act as the first point of contact, greeting visitors and managing security awareness.
• Handle public inquiries via phone and email; manage staff movement logs
• Generate and dispatch invoices; conduct professional follow-up calls regarding outstanding payments and receipts
• Manage petty cash disbursements, maintain accurate records, and perform regular reconciliations.
• Develop and maintain efficient physical and digital filing systems.
• Ensure the office remains a clean, safe, and professional working environment.
• Update appointment calendars and schedule meetings/appointments
• Monitor office equipment and coordinate repairs or supplies.
• Flexible to undertake diverse tasks as required to support the growth of a young organization.

• Proficiency in MS Office (Word, Excel, and Outlook).
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills in both English and Swahili.

• Proven experience as an Office Administrator, Office Assistant, or relevant role.
• Diploma in office administration or relevant field is a plus.