The Logistics Officer is a key member of the logistics team. The focus of the post is to support the implementation of efficient and compliant logistics operations, ensuring that warehouse, inventory, and asset management processes are executed effectively and in line with MSI Tanzania policies and procedures.

The Logistics Officer works under the supervision of the Logistics Manager and will work closely with Finance, Operations, Project, Centres and Field teams to ensure the MSI Global Partnership best-practice policies are adhered to.

Among the Key Responsibilities:

Key Responsibility 1: Warehouse Operations Management

• Support daily warehouse operations, ensuring that all goods are properly received, inspected, stored, and issued in accordance with organizational policies and established inventory control procedures.
• Maintain appropriate storage conditions that comply with safety standards, manufacturer requirements, and regulatory guidelines to prevent damage, contamination, or deterioration of stock.
• Maintain a well-organized warehouse layout with clearly labeled storage locations to promote efficiency, easy retrieval, and accurate stock control.
• Support regular physical stock counts (monthly, quarterly, and annually) and reconcile physical quantities with system records, support in investigating and resolving any discrepancies identified, support the preparation and submission to Finance the monthly warehouse movement report.
• Identify and report any slow-moving, discrepancies, obsolete, damaged, or 3-6 months near-expiry stock and report to Logistics Manager in a timely manner and for appropriate corrective actions.
• Support the timely renewal of warehouse/premises registration with

Key Responsibility 2: Receiving and Issuing of Supplies, Equipment and other Materials

• Ensure that all incoming deliveries are carefully inspected and verified against approved purchase orders, delivery notes, and contractual specifications before acceptance into the warehouse.
• Issue items against approved requisitions and maintain proper
• Maintain accurate, up-to-date inventory records within the organization’s inventory management system to reflect real-time stock balances.

• Ensure all Goods Received Notes (GRNs), Bin cards, Ledgers and all receiving documents are processed and updated timely.
• Support monitoring and management Stock levels and share the reports with Logistics Manager and Channel Leads to prevent stock-outs, overstocking, and unnecessary holding costs.
• Support uploading all delivery Notes and Invoices for all received goods and services in the Procurement system (TRADOGRAM) before finance processing the payment.
• Support the receiving and distribution of medicines and supplies to Outreach teams/Embedded Nurses to ensure accurate, with complete receiving documentation (Delivery Notes) and timely delivery in line with approved distribution plans. Verify proof of delivery and supporting documentation from distributors and Outreach teams/Embedded Support on preparing a detailed reconciliation of dispatched quantities against delivery confirmations and utilization reports before authorizing or recommending payment to the distributor. Ensure discrepancies are investigated and reported to Logistics Manager for resolving prior to payment processing.
• Ensuring that all proof of receiving and issuing documents are properly maintained and filed in file and uploaded in the Logistics Shared Folder for easy future retrieval.
• Proper follow up of all Delivery Notes for dispatched social marketing products; ensure that all are timely received, shared to Social Marketing Manager, Finance and Credit controller.
• Maintain proper documentation and audit trails for all receiving and distribution and reconciliation

Key Responsibility 3: Health and Security

• Ensure the warehouse operates in a safe, secure, and compliant manner by protecting employees, assets, and inventory while minimizing risks and hazards.
• Report any risks, incidents, or security concerns to the Logistics
• Support investigations related to warehouse issues when
• Ensure that all warehouse equipment are timely serviced and

Key Responsibility 4: Property/Assets Management

• Support assets registration procured to ensure that all assets are properly tagged, coded, and recorded immediately upon receipt to facilitate tracking and accountability.
• Support the updates of Asset Management System to ensure that it accurately reflects, new procured, the assets status, location, projects/donor, custodians, SUN Codes, and condition of all organizational
• Collaborate with finance to ensure that the Asset Management System information reconciled with the SUN system records.
• Support periodic physical asset verification exercises through data preparation, team orientation, provide necessary tools and verification report compilation to confirm the physical existence, condition of assets and reconciliation with the asset register and timely assets management system update, and timely report any discrepancies to the Logistics Manager.
• Support monitoring of asset movement, transfers, and allocation across departments, staff, projects, location, Outreach Teams, Centres etc and always ensure proper authorization and documentation.
• Provide training and support to asset custodians to ensure safeguarding of the organization
• Support in maintaining assets register by projects/Donor and ensure that any projects assets report is accurately and timely submitted.

Key Responsibility 5: Disposal (Disposition) of Assets & Expired Stock

• Support the systematically identification of obsolete, expired, damaged, or unserviceable stock and assets through routine monitoring and periodic reviews/verification.
• Assist in initiation of the disposal process including preparation detailed disposal documentation, including inventory listings, condition assessments, and approval forms, and obtain the necessary authorizations prior to disposal to ensure
• Participate in or support asset disposal committees to ensure transparency, fairness, and proper valuation during auction, destruction, or write-off processes.
• Support the timely update of inventory and asset registers promptly after disposal to ensure records remain accurate and current.

Minimum Requirements Qualifications And Experience Essential:

• At least 3 years’ experience in Warehouse/Stores and logistics in a large organisation preferably NGO or commercial sector.
• Demonstrable experience ranging in the aeras of logistics, Warehouse and stores activities in large organization including, but not limited to stock, warehouse, assets, health and security activities/operations.
• Demonstrable experience of assets management and familiar with Assets Management System(s).
• Holder of a Degree in Procurement and Logistics / Supply Chain Management or Equivalent
• Demonstrable computer skills, particularly Word, Excel and stock management computer

Desirable:

• Knowledge of institutional donor in the sector and related compliance regulations (e.g., FCDO, USAID etc)
• Pharmacological experience: knowledge of drugs and pharmacy management is added advantages
• Experience or attained training in transportation management and /or security issues
• Qualifications in supply chain management or aspects of supply chain management
• Registered by the Procurement and Supplies Professional & Technician Board (PSPTB)
• Possession of CPSP certification is added advantage.

• Support daily warehouse operations, ensuring that all goods are properly received, inspected, stored, and issued in accordance with organizational policies and established inventory control procedures.
• Maintain appropriate storage conditions that comply with safety standards, manufacturer requirements, and regulatory guidelines to prevent damage, contamination, or deterioration of stock.
• Maintain a well-organized warehouse layout with clearly labeled storage locations to promote efficiency, easy retrieval, and accurate stock control.
• Support regular physical stock counts (monthly, quarterly, and annually) and reconcile physical quantities with system records, support in investigating and resolving any discrepancies identified, support the preparation and submission to Finance the monthly warehouse movement report.
• Identify and report any slow-moving, discrepancies, obsolete, damaged, or 3-6 months near-expiry stock and report to Logistics Manager in a timely manner and for appropriate corrective actions.
• Support the timely renewal of warehouse/premises registration with
• Ensure that all incoming deliveries are carefully inspected and verified against approved purchase orders, delivery notes, and contractual specifications before acceptance into the warehouse.
• Issue items against approved requisitions and maintain proper
• Maintain accurate, up-to-date inventory records within the organization’s inventory management system to reflect real-time stock balances.
• Ensure all Goods Received Notes (GRNs), Bin cards, Ledgers and all receiving documents are processed and updated timely.
• Support monitoring and management Stock levels and share the reports with Logistics Manager and Channel Leads to prevent stock-outs, overstocking, and unnecessary holding costs.
• Support uploading all delivery Notes and Invoices for all received goods and services in the Procurement system (TRADOGRAM) before finance processing the payment.
• Support the receiving and distribution of medicines and supplies to Outreach teams/Embedded Nurses to ensure accurate, with complete receiving documentation (Delivery Notes) and timely delivery in line with approved distribution plans. Verify proof of delivery and supporting documentation from distributors and Outreach teams/Embedded Support on preparing a detailed reconciliation of dispatched quantities against delivery confirmations and utilization reports before authorizing or recommending payment to the distributor. Ensure discrepancies are investigated and reported to Logistics Manager for resolving prior to payment processing.
• Ensuring that all proof of receiving and issuing documents are properly maintained and filed in file and uploaded in the Logistics Shared Folder for easy future retrieval.
• Proper follow up of all Delivery Notes for dispatched social marketing products; ensure that all are timely received, shared to Social Marketing Manager, Finance and Credit controller.
• Maintain proper documentation and audit trails for all receiving and distribution and reconciliation
• Ensure the warehouse operates in a safe, secure, and compliant manner by protecting employees, assets, and inventory while minimizing risks and hazards.
• Report any risks, incidents, or security concerns to the Logistics
• Support investigations related to warehouse issues when
• Ensure that all warehouse equipment are timely serviced and
• Support assets registration procured to ensure that all assets are properly tagged, coded, and recorded immediately upon receipt to facilitate tracking and accountability.
• Support the updates of Asset Management System to ensure that it accurately reflects, new procured, the assets status, location, projects/donor, custodians, SUN Codes, and condition of all organizational
• Collaborate with finance to ensure that the Asset Management System information reconciled with the SUN system records.
• Support periodic physical asset verification exercises through data preparation, team orientation, provide necessary tools and verification report compilation to confirm the physical existence, condition of assets and reconciliation with the asset register and timely assets management system update, and timely report any discrepancies to the Logistics Manager.
• Support monitoring of asset movement, transfers, and allocation across departments, staff, projects, location, Outreach Teams, Centres etc and always ensure proper authorization and documentation.
• Provide training and support to asset custodians to ensure safeguarding of the organization
• Support in maintaining assets register by projects/Donor and ensure that any projects assets report is accurately and timely submitted.
• Support the systematically identification of obsolete, expired, damaged, or unserviceable stock and assets through routine monitoring and periodic reviews/verification.
• Assist in initiation of the disposal process including preparation detailed disposal documentation, including inventory listings, condition assessments, and approval forms, and obtain the necessary authorizations prior to disposal to ensure
• Participate in or support asset disposal committees to ensure transparency, fairness, and proper valuation during auction, destruction, or write-off processes.
• Support the timely update of inventory and asset registers promptly after disposal to ensure records remain accurate and current.

• At least 3 years’ experience in Warehouse/Stores and logistics in a large organisation preferably NGO or commercial sector.
• Demonstrable experience ranging in the areas of logistics, Warehouse and stores activities in large organization including, but not limited to stock, warehouse, assets, health and security activities/operations.
• Demonstrable experience of assets management and familiar with Assets Management System(s).
• Holder of a Degree in Procurement and Logistics / S