Summary
Date Posted: Wednesday, September 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Functional responsibilities:
• Under the supervision of the Project Manager(s) at UNIDO headquarters and day-to-day operational work coordination with the National Project Coordinator (NPC) as well as the UNIDO Field Office in Tanzania, the Field Project Team Assistant provides support in the project and related project activities as well as other supportive and administrative tasks at the field-level and is responsible for the following key functions:
• Administrative and logistical support for the arrangements of various field-level project events (such as workshops, conferences, training, etc.), data collection, research for field-level information and reference materials;
• Assist in preparing for appointments, requests/documents, e.g.: local service quotations, travel requests/authorizations, visa applications, etc.;
• Screen incoming mail and draft replies for the project team; provide relevant background/project information whenever necessary to supervisor(s) and the project team; keep track of pending matters, follow up with other offices on deadlines;
• Draft routine correspondence (both on TC-related and administrative matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual;
• Assist in monitoring the field-level communication and team actions related to the project (e.g.: support monitoring the progress and communication with individual beneficiaries in the field activities);
• Support to maintain files (both paper and electronic) and documents related to the field-level project activities;
• Draw the supervisor’s/project team’s attention to problems and potential risks encountered at the field level, support results-based management through accurate data collection and reporting;
• Perform any other related duties as assigned.

Required competencies:
Core Values:
• WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
• WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
• WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Core Competencies:
• WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
• WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
• WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
• WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

MINIMUM ORGANIZATIONAL REQUIREMENTS:
Education:
• Completed higher secondary education (high school diploma or equivalent) is required.
• Degrees in science, business management, economics or other relevant disciplines focusing on business process and management are desirable. Formal administrative/secretarial/clerical training or equivalent, is desirable.

Technical and Functional Experience:
• A minimum of three (3) years of experience in the related fields of the post, is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.

Languages:
• Fluency in written and spoken English is required. Fluency in or working knowledge of Swahili is required.
• Fluency in or working knowledge of another official United Nations language, is desirable.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO web site for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org

The deadline for submitting the application is 26 September 2022.


Work Hours: 8

Experience in Months: 36

Level of Education: High School

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