Vacancy title:
Country Procurement and Logistics Manager

[Type: FULL_TIME, Industry: Professional Services, Category: Transportation & Logistics]

Jobs at:
WeWorld

Deadline of this Job:
Wednesday, November 5 2025

Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania

Summary
Date Posted: Tuesday, October 7 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Purpose of the Role

The Country Procurement and Logistics Manager is responsible for coordinating mission procurement and logistics, ensuring compliance with organisational and/or donor rules and procedures, and providing optimal support to projects and programmes.

The main responsibilities of the Country Procurement and Logistics Manager include:

• Defining, implementing, and coordinating the procurement and logistics strategy and activities
• Supporting the Country Representative in monitoring mission security
• Designing, initiating, and implementing a training plan for procurement and logistics staff, with a focus on progressive empowerment
• Managing international and national staff, as well as the budget under his/her supervision

Main tasks and responsibilities

General Responsibilities

• Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines
• Ensures adherence to the Global Manuals and guidelines in Country
• Ensures the procurement and Logistics Department and its teams are involved and contributing to every step of the supply chain and project cycle to ensure efficiency
• Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment
• Ensures the Proc & Log HR setup is proactively and properly sized to the level of operations
• Ensures the team under his/ her supervision respects HR and ethical standards
• Ensures smooth collection and/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)
• Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program
• Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Country or online; promotead hoc meetings with partners and other actors in Country 
• Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures
• Supporting the implementation of the safety and security of the WeWorld staff and premises, under the supervision of the Country Representative or his/her delegate.
• Provide extended supervision to field offices
• Participates in audits processes, ensuring the logistics and procurement documents are timely available

Procurement

• Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion
• Supervise the creation and update of Project Procurement Plan by participating, in coordination with Programme team, in the definition of initial Project Procurement Plans and follow-up updates.
• Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs
• Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts
• Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews
• Enforces Performance management processes for evaluating new/existing vendors and record information
• Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs
• Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing

Fleet Management

• Supervises the optimization of the fleet
• Ensures the respect of standards vehicle management procedures
• Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…)
• Conducts spot checks of vehicle condition and equipment

Assets/ Equipment Management

• Ensures the respect of standard procedures and ensure the implementation of specific controls/checks
• Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover)
• Ensures regular inventory are done and feed properly the mission’s procurement tactics

Warehouse and Premise Management

• Supervises and supports the Logistics team to ensure the office has necessary supplies and equipment and all items are well maintained
• Provides advice and guidance on all warehouse management related matters and conducts on-the-job training to warehouse management

Reporting

• Centralizes all logistics information available on the mission and consolidates the required monthly reports
• Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics staffs in deploying effective reporting structure
• Is responsible for preparing supplies/service provider data base and draft resource map for existing projects
• Supervise the use of procurement tracking tools (PRFU, CFU, derogation tracker, PPP tracker)
• Provides inputs of procurement data for Interim and final procurement reports in accordance with donor requirements

Security Management

• Participation in context analysis and information gathering alongside the Country Representative
• Define, update and monitor the effectiveness of the security plan at national level under the supervision of the Country Representative
• Contributes to the implementation safety & security guidelines, SOP & plans
• Supports the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans
• Participates actively to logistics and security coordination as well as information meetings

HR Management

• Establishes the work schedule of the logistics team in Country, delegates activities and monitors their execution
• Supports, coaches and evaluates the mission's logistics and procurement staffs
• Organizes training courses for Country logistics and procurement department, in particular by running workshops on various logistics and procurement topics
• Forecasts logistics and procurement HR requirements and structuring the department (lead in the recruitment process whenever necessary)
• Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.

Essential Requirements

Qualifications and Knowledge

• Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
• Relevant qualifications or training courses desirable
• Fluency in English and French, written and oral
• Good knowledge of MS Office

Professional experience

• Minimum 3 years’ relevant working experience in emergency context or related fields as Logistics or Procurement Manager
• Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
• Knowledge of the main donor regulations (ECHO, UN, DEVCO, AICS)
• Experience in logistics management
• Experience in security management

Skills and Abilities

• Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
• Strong flexibility to work in structured and not-structured logistics team
• Capacity to work under stress, autonomously and in problems prevention/resolution
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Good communication, negotiation skills and sensitivity in dealing on critical issues
• Commitment and demonstrated skills to build staff capacity in the areas of procurement and logistics management, supervision and monitoring
• Strong organizational and problem-solving skills with analytic approach
• Strong interpersonal, management and leadership skills
• Ability to integrate and work well within multi-ethnic and multicultural teams
• Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid

Desirable requirements

• Fluency in another language (Portuguese, Arabic, Spanish)

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

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