Consular Assistant
2025-07-15T06:48:06+00:00
Kenya High Commission
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_6130/logo/Kenya%20High%20Commission.png
https://www.kenyamissionkampala.ug/
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Public Administration, and Government
Admin & Office
2025-08-01T17:00:00+00:00
Tanzania
8
The High Commission of the Republic of Kenya in the United Republic of Tanzania is seeking to employ a qualified person for the position of Consular Assistant. The position is for a duration of one (1) year, renewable based on performance.
Candidate Requirements
The ideal candidate should possess the following qualifications and skills:
- A Bachelor’s degree in business or public administration, social sciences, or a relevant field.
- Two (2) years of experience in a busy organization in the public or private sector; candidates with previous relevant experience in a consular role will have an added advantage.
- Valid Tanzanian residence or work permit.
- Valid Certificate of Good Conduct.
- Proficiency in English/Kiswahili and a good working command.
- Excellent administrative and organizational skills.
- Excellent interpersonal skills and the ability to work well in a team.
- Professional competence in work performance and results.
- Ability to work well under pressure, multitask, and be flexible.
- Positive attitude and strong work ethics.
- Possess diplomatic and etiquette skills.
- Ability to interact with people of different cultures and personalities.
- Proficient in information and communications technology (ICT) and experienced at using computer programs.
Roles and Responsibilities
The Consular Assistant will be responsible for the following duties:
- Receiving all applications submitted at the High Commission (Passport, Citizenship, Marriage Certificate, No Impediment Certificate, Good Conduct Certificate, Birth Certificate applications, etc.) for forwarding to the relevant authorities for processing.
- Checking completeness of applications and advising applicants on requirements and procedures.
- Preparing emergency travel documents.
- Advising customers on payments and receipting all payments for chargeable applications.
- Responding to inquiries from applicants at the counter and on phone.
- Preparing daily reports of all applications received, receipts issued, and total revenue collected.
- Releasing processed documents to applicants.
- Submitting daily revenue collection returns to the Financial Attaché.
- Maintaining and updating the register of the Kenyan Diaspora.
- Assisting in the preparation of consular returns and reports (i.e., monthly, quarterly, and annually).
- Attending to phone calls and advising applicants on consular services.
- Performing any other duties as directed by the Head of Mission or the responsible officer.
Receiving all applications submitted at the High Commission (Passport, Citizenship, Marriage Certificate, No Impediment Certificate, Good Conduct Certificate, Birth Certificate applications, etc.) for forwarding to the relevant authorities for processing. Checking completeness of applications and advising applicants on requirements and procedures. Preparing emergency travel documents. Advising customers on payments and receipting all payments for chargeable applications. Responding to inquiries from applicants at the counter and on phone. Preparing daily reports of all applications received, receipts issued, and total revenue collected. Releasing processed documents to applicants. Submitting daily revenue collection returns to the Financial Attaché. Maintaining and updating the register of the Kenyan Diaspora. Assisting in the preparation of consular returns and reports (i.e., monthly, quarterly, and annually). Attending to phone calls and advising applicants on consular services. Performing any other duties as directed by the Head of Mission or the responsible officer.
A Bachelor’s degree in business or public administration, social sciences, or a relevant field. Two (2) years of experience in a busy organization in the public or private sector; candidates with previous relevant experience in a consular role will have an added advantage. Valid Tanzanian residence or work permit. Valid Certificate of Good Conduct. Proficiency in English/Kiswahili and a good working command. Excellent administrative and organizational skills. Excellent interpersonal skills and the ability to work well in a team. Professional competence in work performance and results. Ability to work well under pressure, multitask, and be flexible. Positive attitude and strong work ethics. Possess diplomatic and etiquette skills. Ability to interact with people of different cultures and personalities. Proficient in information and communications technology (ICT) and experienced at using computer programs.
JOB-6875f9a623617
Vacancy title:
Consular Assistant
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
Kenya High Commission
Deadline of this Job:
Friday, August 1 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, July 15 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The High Commission of the Republic of Kenya in the United Republic of Tanzania is seeking to employ a qualified person for the position of Consular Assistant. The position is for a duration of one (1) year, renewable based on performance.
Candidate Requirements
The ideal candidate should possess the following qualifications and skills:
- A Bachelor’s degree in business or public administration, social sciences, or a relevant field.
- Two (2) years of experience in a busy organization in the public or private sector; candidates with previous relevant experience in a consular role will have an added advantage.
- Valid Tanzanian residence or work permit.
- Valid Certificate of Good Conduct.
- Proficiency in English/Kiswahili and a good working command.
- Excellent administrative and organizational skills.
- Excellent interpersonal skills and the ability to work well in a team.
- Professional competence in work performance and results.
- Ability to work well under pressure, multitask, and be flexible.
- Positive attitude and strong work ethics.
- Possess diplomatic and etiquette skills.
- Ability to interact with people of different cultures and personalities.
- Proficient in information and communications technology (ICT) and experienced at using computer programs.
Roles and Responsibilities
The Consular Assistant will be responsible for the following duties:
- Receiving all applications submitted at the High Commission (Passport, Citizenship, Marriage Certificate, No Impediment Certificate, Good Conduct Certificate, Birth Certificate applications, etc.) for forwarding to the relevant authorities for processing.
- Checking completeness of applications and advising applicants on requirements and procedures.
- Preparing emergency travel documents.
- Advising customers on payments and receipting all payments for chargeable applications.
- Responding to inquiries from applicants at the counter and on phone.
- Preparing daily reports of all applications received, receipts issued, and total revenue collected.
- Releasing processed documents to applicants.
- Submitting daily revenue collection returns to the Financial Attaché.
- Maintaining and updating the register of the Kenyan Diaspora.
- Assisting in the preparation of consular returns and reports (i.e., monthly, quarterly, and annually).
- Attending to phone calls and advising applicants on consular services.
- Performing any other duties as directed by the Head of Mission or the responsible officer.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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