Job summary

Safari Automotive Africa Ltd is looking for a reliable, proactive and detail-oriented Assistant Office Administrator to support the company’s day-to-day administrative and operational activities.

The successful candidate will play an important role in coordinating office and workshop operations, managing administrative documentation, facilitating communication between departments and ensuring smooth workflow across the business.

This position requires strong organizational skills, professionalism and the ability to thrive in a fast-paced automotive environment while contributing to strong and long-term customer relationships.

Key responsibilities

The Assistant Office Administrator will be responsible for the following duties:

• Oversee daily office operations and ensure office supplies and equipment are properly maintained.
• Handle phone calls, emails and walk-in inquiries professionally and efficiently.
• Organize and maintain both physical and digital filing systems.
• Supervise and manage company and customer fleet vehicles, ensuring proper documentation, scheduling and workshop coordination.
• Prepare reports, correspondence and internal communications.
• Schedule meetings and appointments, and assist with travel arrangements.
• Support HR-related tasks, including employee records, attendance tracking and leave management.
• Work closely with management to coordinate administrative duties and project support.
• Maintain accurate company records and ensure compliance with local regulations and company policies.

Requirements

Applicants should meet the following requirements:

• Bachelor’s degree in Business Administration, Management, Marketing or a related field.
• Minimum of two years’ experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook.
• Ability to work independently and collaboratively within a team environment.

Key skills and attributes

The ideal candidate should demonstrate the following skills and personal qualities:

• Strong organizational and multitasking skills.
• Excellent time management and attention to detail.
• Professional demeanor with strong interpersonal abilities.
• Ability to work collaboratively across departments.
• High level of integrity, confidentiality and accountability.
• Adaptable, proactive and willing to learn in a dynamic work environment.

Preferred qualifications

The following qualifications will be an added advantage:

• Previous experience in the automotive or vehicle upholstery industry.
• Familiarity with basic bookkeeping, workshop operations, stock management or inventory control.

What Safari Automotive Africa Ltd offers

The successful candidate will receive:

• Competitive salary based on experience and qualifications.
• Opportunities for career growth and professional development.
• A dynamic, collaborative and growth-oriented work environment.
• The opportunity to contribute to a fast-growing and innovative automotive company.

• Oversee daily office operations and ensure office supplies and equipment are properly maintained.
• Handle phone calls, emails and walk-in inquiries professionally and efficiently.
• Organize and maintain both physical and digital filing systems.
• Supervise and manage company and customer fleet vehicles, ensuring proper documentation, scheduling and workshop coordination.
• Prepare reports, correspondence and internal communications.
• Schedule meetings and appointments, and assist with travel arrangements.
• Support HR-related tasks, including employee records, attendance tracking and leave management.
• Work closely with management to coordinate administrative duties and project support.
• Maintain accurate company records and ensure compliance with local regulations and company policies.

• Strong organizational and multitasking skills.
• Excellent time management and attention to detail.
• Professional demeanor with strong interpersonal abilities.
• Ability to work collaboratively across departments.
• High level of integrity, confidentiality and accountability.
• Adaptable, proactive and willing to learn in a dynamic work environment.

• Bachelor’s degree in Business Administration, Management, Marketing or a related field.
• Minimum of two years’ experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook.
• Ability to work independently and collaboratively within a team environment.
• Previous experience in the automotive or vehicle upholstery industry.
• Familiarity with basic bookkeeping, workshop operations, stock management or inventory control.