Background information about the job or company (e.g., role context, company overview)

Chuo cha Kumbukumbu ya Mwalimu Nyerere (MNMA) is seeking to fill 5 positions for Office Management Secretary II.

Responsibilities or duties

• To type and retrieve electronically, dispatch letters, prepare reports, memoranda and other reports;
• To ensure that office is open and cleaned on time and all items required for work are available;
• To attend to telephone calls and takes messages and ensures prompt delivery to the officer concerned;
• To prepare documentation and organize logistics and administrative matters for meetings and conferences;
• To ensure filing of all incoming and outgoing correspondences are properly done;
• To maintain a diary of appointments, meeting occasions and other scheduled activities;
• To perform any other related duties as may be assigned by the Supervisor

Qualifications or requirements (e.g., education, skills)

Holder of Certificate of Secondary Education Examination (CSEE) with Diploma in Secretarial Studies with passes in Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from recognized institutions.

• To type and retrieve electronically, dispatch letters, prepare reports, memoranda and other reports;
• To ensure that office is open and cleaned on time and all items required for work are available;
• To attend to telephone calls and takes messages and ensures prompt delivery to the officer concerned;
• To prepare documentation and organize logistics and administrative matters for meetings and conferences;
• To ensure filing of all incoming and outgoing correspondences are properly done;
• To maintain a diary of appointments, meeting occasions and other scheduled activities;
• To perform any other related duties as may be assigned by the Supervisor

• Shorthand (English) at 100 wpm
• Hati Mkato (Kiswahili) at 100 wpm
• MS-Word
• MS-Excel
• Internet
• Email
• MS-Publisher

• Certificate of Secondary Education Examination (CSEE)
• Diploma in Secretarial Studies
• Passes in Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute
• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher
• From recognized institutions