Secretary
2025-05-23T08:24:13+00:00
Ministry of Health Zanzibar
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FULL_TIME
Mnazi Mmoja Hospital
Dar es Salaam
00000
Tanzania
Public Administration, and Government
Management
2025-05-31T17:00:00+00:00
Tanzania
8
Main tasks and responsibilities
(a) Front desk management both for visitors and handling telephone communications.
(b) Prepare and manage correspondence, reports, and documents.
(c) Maintain updated address and phone lists of Government officials and stakeholders.
(d) Organize and coordinate program meetings, meetings for visiting missions/delegations, conferences, and travel arrangements.
(e) Implement and maintain office systems.
(f) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders.
(g) Maintain a proper record of all incoming and outgoing documents to and from the project, which includes management of files, letters, memo scroll, hard-copy and soft-copy storage of all documents, etc.
(h) Communicate verbally and in writing to answer inquiries and provide information.
(i) Coordinate flow of information both internally and externally.
(j) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders.
Evaluation criteria
a. Requirement and qualifications – 55% marks
i. Intermediate degree in management, business/public administration, law, education, statistics, economics, marketing, and its equivalents (bachelor’s degree preferred).
ii. Good command of basic computer skills supported with relevant certificates.
b. Experience – 40% marks
i. At least 5 years of experience in secretarial and/or administration-related services.
ii. Experience in financial management and having worked on donor-funded projects (added advantage).
c. Language – 5% marks
Excellent knowledge of English and Swahili languages.
Working conditions
The Secretary will be stationed at the premises of the Mnazi Mmoja Hospital.
Period of performance and remunerations
The Secretary will serve in a full-time position within the Project and will be offered a one-year contract, which includes a three-month probation period. The contract may be extended based on performance and project needs. Remuneration will be monthly.
(a) Front desk management both for visitors and handling telephone communications. (b) Prepare and manage correspondence, reports, and documents. (c) Maintain updated address and phone lists of Government officials and stakeholders. (d) Organize and coordinate program meetings, meetings for visiting missions/delegations, conferences, and travel arrangements. (e) Implement and maintain office systems. (f) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders. (g) Maintain a proper record of all incoming and outgoing documents to and from the project, which includes management of files, letters, memo scroll, hard-copy and soft-copy storage of all documents, etc. (h) Communicate verbally and in writing to answer inquiries and provide information. (i) Coordinate flow of information both internally and externally. (j) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders.
a. Requirement and qualifications – 55% marks i. Intermediate degree in management, business/public administration, law, education, statistics, economics, marketing, and its equivalents (bachelor’s degree preferred). ii. Good command of basic computer skills supported with relevant certificates. b. Experience – 40% marks i. At least 5 years of experience in secretarial and/or administration-related services. ii. Experience in financial management and having worked on donor-funded projects (added advantage).
JOB-683030ad3ee2d
Vacancy title:
Secretary
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
Jobs at:
Ministry of Health Zanzibar
Deadline of this Job:
Saturday, May 31 2025
Duty Station:
Mnazi Mmoja Hospital | Dar es Salaam | Tanzania
Summary
Date Posted: Friday, May 23 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Main tasks and responsibilities
(a) Front desk management both for visitors and handling telephone communications.
(b) Prepare and manage correspondence, reports, and documents.
(c) Maintain updated address and phone lists of Government officials and stakeholders.
(d) Organize and coordinate program meetings, meetings for visiting missions/delegations, conferences, and travel arrangements.
(e) Implement and maintain office systems.
(f) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders.
(g) Maintain a proper record of all incoming and outgoing documents to and from the project, which includes management of files, letters, memo scroll, hard-copy and soft-copy storage of all documents, etc.
(h) Communicate verbally and in writing to answer inquiries and provide information.
(i) Coordinate flow of information both internally and externally.
(j) Filing and safekeeping of project documentation and database to ensure timely and correct flow of information to all relevant stakeholders.
Evaluation criteria
a. Requirement and qualifications – 55% marks
i. Intermediate degree in management, business/public administration, law, education, statistics, economics, marketing, and its equivalents (bachelor’s degree preferred).
ii. Good command of basic computer skills supported with relevant certificates.
b. Experience – 40% marks
i. At least 5 years of experience in secretarial and/or administration-related services.
ii. Experience in financial management and having worked on donor-funded projects (added advantage).
c. Language – 5% marks
Excellent knowledge of English and Swahili languages.
Working conditions
The Secretary will be stationed at the premises of the Mnazi Mmoja Hospital.
Period of performance and remunerations
The Secretary will serve in a full-time position within the Project and will be offered a one-year contract, which includes a three-month probation period. The contract may be extended based on performance and project needs. Remuneration will be monthly.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
All applications should be addressed to the Principal Secretary, Ministry of Zanzibar, and must be submitted by hand to the Procurement and Disposal Management Unit, P.O. Box 236, Ministry of Health-Zanzibar, between 9:00 am and 3:30 pm, no later than 31-05-2025. Late applications will not be considered. This application is only for Tanzanian citizens.
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