Receptionist & GM Assistant
2025-05-06T13:47:26+00:00
Elsewedy Electric
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_3997/logo/Elsewedy%20Electric.png
https://www.greattanzaniajobs.com/jobs
FULL_TIME
Tanzania
Tanzania
00000
Tanzania
Manufacturing
Admin & Office
2025-05-10T17:00:00+00:00
Tanzania
8
Responsibilities:
Receiving all invoices;
- Mobile Monthly bill
- Flight tickets bill
- Apartment bills
- Fuel & Parking
- Settlement for management
Processing Payment Requests for the received bills;
Recruitment services
- Procuring signature for the payment’s requests (PR)
- Submitting to finance and following up till payment is made and share with supplier Proof of Payment
Making bookings of flights/ boat/ SGR, hotel bookings, car rental arrangements for out of the city trips (under supervision).
Correspond on mobile network account (under supervision)
- Activating /canceling packages
- Keep track of the cancelation and activation in a designated EXCEL sheet ➢ Acquiring sim cards & make registration
Handling filling system – organization of files (contracts, board resolutions, letters etc.) 6. Handling mails and packages;
- Writing invitation letters, project letters (under supervision)
- Dispatch letters to various addressees
- Collecting letters from the company’s postal address
- Receiving packages, mails, letters delivered at office and dispatching to respective addresses
Office & Kitchen supplies – monitoring usage and making requests of the refills ahead of time for office electricity, kitchen and bathroom supplies.
Supervising cleaning staff and drivers by making sure they stay effective on their tasks and providing them with facilities necessary for their tasks eg. Airport pickup nameplate, monthly supply of time sheet to drivers.
Supervising & Monitoring office maintenance, requesting office spare parts and following up till fixing then monitor performance.
Making sure office is clean and organized at all times with coordination with Administration Section Head in any issues involved.
Lending help on to the Egypt project teams on their meetings, travels and any other arrangements upon request and under supervision.
Arranging meetings and booking of meeting rooms as reserved by users.
Handle GM’s calendar, traveling schedule and assist with all GMs schedule. 14. Assisting the GM with daily operations, ensuring smooth and efficient workflows, and addressing any issues promptly.
Acting as a liaison between the GM and other departments or teams, facilitating communication and collaboration to achieve organizational goals.
Organizing and overseeing events, meetings, and conferences.
Coordinate HR department matters assigned.
Skills and Qualifications:
- Leadership and Management: Strong leadership skills, including the ability to motivate and guide staff.
- Communication: Excellent written and verbal communication skills to effectively communicate with staff, customers, and other stakeholders.
- Problem-solving: Strong problem-solving skills to identify and resolve issues effectively.
- Organizational Skills: Excellent organizational skills to manage multiple tasks and priorities effectively.
- Customer Service: Strong customer service skills to ensure customer satisfaction.
- Technical Skills: Proficiency in relevant software and tools.
- Business Acumen: Understanding of business principles and strategies.
- Adaptability: The ability to adapt to changing situations and priorities.
- Education and Experience: A bachelor’s degree in business administration, management, or a related field is often required, along with relevant experience in administration role.
Receiving all invoices; Mobile Monthly bill Flight tickets bill Apartment bills Fuel & Parking Settlement for management Processing Payment Requests for the received bills; Recruitment services Procuring signature for the payment’s requests (PR) Submitting to finance and following up till payment is made and share with supplier Proof of Payment Making bookings of flights/ boat/ SGR, hotel bookings, car rental arrangements for out of the city trips (under supervision). Correspond on mobile network account (under supervision) Activating /canceling packages Keep track of the cancelation and activation in a designated EXCEL sheet ➢ Acquiring sim cards & make registration Handling filling system – organization of files (contracts, board resolutions, letters etc.) 6. Handling mails and packages; Writing invitation letters, project letters (under supervision) Dispatch letters to various addressees Collecting letters from the company’s postal address Receiving packages, mails, letters delivered at office and dispatching to respective addresses Office & Kitchen supplies – monitoring usage and making requests of the refills ahead of time for office electricity, kitchen and bathroom supplies. Supervising cleaning staff and drivers by making sure they stay effective on their tasks and providing them with facilities necessary for their tasks eg. Airport pickup nameplate, monthly supply of time sheet to drivers. Supervising & Monitoring office maintenance, requesting office spare parts and following up till fixing then monitor performance. Making sure office is clean and organized at all times with coordination with Administration Section Head in any issues involved. Lending help on to the Egypt project teams on their meetings, travels and any other arrangements upon request and under supervision. Arranging meetings and booking of meeting rooms as reserved by users. Handle GM’s calendar, traveling schedule and assist with all GMs schedule. 14. Assisting the GM with daily operations, ensuring smooth and efficient workflows, and addressing any issues promptly. Acting as a liaison between the GM and other departments or teams, facilitating communication and collaboration to achieve organizational goals. Organizing and overseeing events, meetings, and conferences. Coordinate HR department matters assigned.
Leadership and Management: Strong leadership skills, including the ability to motivate and guide staff. Communication: Excellent written and verbal communication skills to effectively communicate with staff, customers, and other stakeholders. Problem-solving: Strong problem-solving skills to identify and resolve issues effectively. Organizational Skills: Excellent organizational skills to manage multiple tasks and priorities effectively. Customer Service: Strong customer service skills to ensure customer satisfaction. Technical Skills: Proficiency in relevant software and tools. Business Acumen: Understanding of business principles and strategies. Adaptability: The ability to adapt to changing situations and priorities
Education and Experience: A bachelor’s degree in business administration, management, or a related field is often required, along with relevant experience in administration role.
JOB-681a12ee3274c
Vacancy title:
Receptionist & GM Assistant
[Type: FULL_TIME, Industry: Manufacturing, Category: Admin & Office]
Jobs at:
Elsewedy Electric
Deadline of this Job:
Saturday, May 10 2025
Duty Station:
Tanzania | Tanzania | Tanzania
Summary
Date Posted: Tuesday, May 6 2025, Base Salary: Not Disclosed
Similar Jobs in Tanzania
Learn more about Elsewedy Electric
Elsewedy Electric jobs in Tanzania
JOB DETAILS:
Responsibilities:
Receiving all invoices;
- Mobile Monthly bill
- Flight tickets bill
- Apartment bills
- Fuel & Parking
- Settlement for management
Processing Payment Requests for the received bills;
Recruitment services
- Procuring signature for the payment’s requests (PR)
- Submitting to finance and following up till payment is made and share with supplier Proof of Payment
Making bookings of flights/ boat/ SGR, hotel bookings, car rental arrangements for out of the city trips (under supervision).
Correspond on mobile network account (under supervision)
- Activating /canceling packages
- Keep track of the cancelation and activation in a designated EXCEL sheet ➢ Acquiring sim cards & make registration
Handling filling system – organization of files (contracts, board resolutions, letters etc.) 6. Handling mails and packages;
- Writing invitation letters, project letters (under supervision)
- Dispatch letters to various addressees
- Collecting letters from the company’s postal address
- Receiving packages, mails, letters delivered at office and dispatching to respective addresses
Office & Kitchen supplies – monitoring usage and making requests of the refills ahead of time for office electricity, kitchen and bathroom supplies.
Supervising cleaning staff and drivers by making sure they stay effective on their tasks and providing them with facilities necessary for their tasks eg. Airport pickup nameplate, monthly supply of time sheet to drivers.
Supervising & Monitoring office maintenance, requesting office spare parts and following up till fixing then monitor performance.
Making sure office is clean and organized at all times with coordination with Administration Section Head in any issues involved.
Lending help on to the Egypt project teams on their meetings, travels and any other arrangements upon request and under supervision.
Arranging meetings and booking of meeting rooms as reserved by users.
Handle GM’s calendar, traveling schedule and assist with all GMs schedule. 14. Assisting the GM with daily operations, ensuring smooth and efficient workflows, and addressing any issues promptly.
Acting as a liaison between the GM and other departments or teams, facilitating communication and collaboration to achieve organizational goals.
Organizing and overseeing events, meetings, and conferences.
Coordinate HR department matters assigned.
Skills and Qualifications:
- Leadership and Management: Strong leadership skills, including the ability to motivate and guide staff.
- Communication: Excellent written and verbal communication skills to effectively communicate with staff, customers, and other stakeholders.
- Problem-solving: Strong problem-solving skills to identify and resolve issues effectively.
- Organizational Skills: Excellent organizational skills to manage multiple tasks and priorities effectively.
- Customer Service: Strong customer service skills to ensure customer satisfaction.
- Technical Skills: Proficiency in relevant software and tools.
- Business Acumen: Understanding of business principles and strategies.
- Adaptability: The ability to adapt to changing situations and priorities.
- Education and Experience: A bachelor’s degree in business administration, management, or a related field is often required, along with relevant experience in administration role.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
