Project HR Assistant
2025-06-03T08:37:30+00:00
Médecins Sans Frontières (MSF)
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https://www.msf.org/spain
FULL_TIME
LIWALE, LINDI
Liwale
00000
Tanzania
Nonprofit, and NGO
Human Resources
2025-06-09T17:00:00+00:00
Tanzania
8
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives
ACCOUNTABILITIES
o Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
o Updating the HR database and personal files to facilitate HR processes management.
o Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
o Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
o Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
o Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
o Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
o Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
o Follow up all employment contracts to inform on time the relevant line managers and the project Fin HR manager to see the needs for renewal, termination, compile additional documents, updating essential information.
o Administer employee health insurance, including membership enrollment and processing medical claims.
o Assist employees in preparing necessary documents for bank loan applications.
o Oversee and monitor stock inventory within the Admin department, including office stationary, hygien products, coffee break supplies, as well as household and kitchen inventory in the MSF MSF Guesthouse.
o Supervise cooks and cleaners, managing their schedules, daily tasks, and conducting performance appraisals. Ensure MSF Guesthouse is well-maintained.
o Manage Accommodation booking for MSF staff and visitors to the project, ensuring timely communication with the service providers regarding necessary information and updates.
o Contribute to monthly HR reports and drafting administrative situation reports.
o Manage all daily workers pool. Ensuring accurate information, availability as per MSF guidelines and proper rotations.
o Organize personnel hard copy documents, maintaining a systematic filing system for easy retrieval and comprehensive record-keeping, both physically and electronically.
o Collaborate with project Fin HR manager and/or PAM to seek guidance, support, and ensure alignment with organizational HR and Admin objectives.
o Assist the project Fin HR manager during recruitment activities when needed.
o Ensures the administrative support of onboarding newly recruited staff and for trainings organized.
o Assume the responsibilities of the Finance Assistant as required or in their absence.
o Additional HR/ Admin tasks delegated by the Project HR Manager.
Minimum Educational Qualification:
- Desirable finance, business or administration related diploma.
Experience:
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Knowledge:
Essential Good computer literacy (word, excel and internet)
Languages:
o Fluency in English and Kiswahili language essential.
Competencies:
Results and Quality Orientation L2
Team work and Cooperation L2
Behavioural Flexibility L2
Commitment to MSF Principles L2
Stress Management L3
Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments. o Updating the HR database and personal files to facilitate HR processes management. o Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance o Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. o Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. o Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. o Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative o Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request. o Follow up all employment contracts to inform on time the relevant line managers and the project Fin HR manager to see the needs for renewal, termination, compile additional documents, updating essential information. o Administer employee health insurance, including membership enrollment and processing medical claims. o Assist employees in preparing necessary documents for bank loan applications. o Oversee and monitor stock inventory within the Admin department, including office stationary, hygien products, coffee break supplies, as well as household and kitchen inventory in the MSF MSF Guesthouse. o Supervise cooks and cleaners, managing their schedules, daily tasks, and conducting performance appraisals. Ensure MSF Guesthouse is well-maintained. o Manage Accommodation booking for MSF staff and visitors to the project, ensuring timely communication with the service providers regarding necessary information and updates. o Contribute to monthly HR reports and drafting administrative situation reports. o Manage all daily workers pool. Ensuring accurate information, availability as per MSF guidelines and proper rotations. o Organize personnel hard copy documents, maintaining a systematic filing system for easy retrieval and comprehensive record-keeping, both physically and electronically. o Collaborate with project Fin HR manager and/or PAM to seek guidance, support, and ensure alignment with organizational HR and Admin objectives. o Assist the project Fin HR manager during recruitment activities when needed. o Ensures the administrative support of onboarding newly recruited staff and for trainings organized. o Assume the responsibilities of the Finance Assistant as required or in their absence. o Additional HR/ Admin tasks delegated by the Project HR Manager.
Desirable finance, business or administration related diploma. Experience: Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries. Knowledge: Essential Good computer literacy (word, excel and internet)
JOB-683eb44a07b4b
Vacancy title:
Project HR Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]
Jobs at:
Médecins Sans Frontières (MSF)
Deadline of this Job:
Monday, June 9 2025
Duty Station:
LIWALE, LINDI | Liwale | Tanzania
Summary
Date Posted: Tuesday, June 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives
ACCOUNTABILITIES
o Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
o Updating the HR database and personal files to facilitate HR processes management.
o Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
o Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
o Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
o Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
o Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
o Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
o Follow up all employment contracts to inform on time the relevant line managers and the project Fin HR manager to see the needs for renewal, termination, compile additional documents, updating essential information.
o Administer employee health insurance, including membership enrollment and processing medical claims.
o Assist employees in preparing necessary documents for bank loan applications.
o Oversee and monitor stock inventory within the Admin department, including office stationary, hygien products, coffee break supplies, as well as household and kitchen inventory in the MSF MSF Guesthouse.
o Supervise cooks and cleaners, managing their schedules, daily tasks, and conducting performance appraisals. Ensure MSF Guesthouse is well-maintained.
o Manage Accommodation booking for MSF staff and visitors to the project, ensuring timely communication with the service providers regarding necessary information and updates.
o Contribute to monthly HR reports and drafting administrative situation reports.
o Manage all daily workers pool. Ensuring accurate information, availability as per MSF guidelines and proper rotations.
o Organize personnel hard copy documents, maintaining a systematic filing system for easy retrieval and comprehensive record-keeping, both physically and electronically.
o Collaborate with project Fin HR manager and/or PAM to seek guidance, support, and ensure alignment with organizational HR and Admin objectives.
o Assist the project Fin HR manager during recruitment activities when needed.
o Ensures the administrative support of onboarding newly recruited staff and for trainings organized.
o Assume the responsibilities of the Finance Assistant as required or in their absence.
o Additional HR/ Admin tasks delegated by the Project HR Manager.
Minimum Educational Qualification:
- Desirable finance, business or administration related diploma.
Experience:
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Knowledge:
Essential Good computer literacy (word, excel and internet)
Languages:
o Fluency in English and Kiswahili language essential.
Competencies:
Results and Quality Orientation L2
Team work and Cooperation L2
Behavioural Flexibility L2
Commitment to MSF Principles L2
Stress Management L3
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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