Project Coordinator Support
2025-09-18T21:35:55+00:00
Médecins Sans Frontières (MSF)
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FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Admin & Office
2025-10-03T17:00:00+00:00
Tanzania
8
MAIN PURPOSE
ACCOUNTABILITIES
Main responsibilities:
- Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging, assisting in safeguarding and promoting MSF’s image externally
- Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
- Assisting in exploratory missions and assessments as needed and participating in the development of security plans
- Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
- Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
- Translating and reviewing documents and acting as an interpreter when needed, assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows.
- Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
- Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
- Field visits to peripheral areas to meet village leaders and chairpersons to discuss contextual information and report
- Organizing and following up on meetings with departments, especially for issues involving authorities (e.g., new staffing top-up model and behavior concerns, SRH project activities, arranging meetings, support to visitors).
- Participate in (hospital) weekly meetings, district authorizes monthly meetings, and regional quarterly meeting in Lindi especially when the project coordinaotr is unavailable, to assess the situation and provide updates.
- Provide 100% support to the project coordinator in understanding the local context of Kiamambi, Lilombe, and Kibutuka, (All supported locations) including changes, needs, and relevant information, to help improve the project particularly in enhancing medical services and ensuring smooth operations.
- Performing assigned additional responsibilities or tasks as required by the Project Coordinator
Minimum Educational Qualification:
o University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)
Experience:
o Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment
o Essential: Experience in data collection, reporting and analysis
- Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF (preferred) or other NGOs
Knowledge:
o Essential computer literacy (word, excel, Internet/social media)
o Excellent understanding of MSF’s principles and values
o Knowledge of and interest in humanitarian issues
o In-depth contextual knowledge and analysis skills
o High level of knowledge of local culture and customs
Languages:
- Mission and local language essential (high level command oral and written.
Competencies:
o Results and Quality Orientation
o Teamwork and Cooperation
o Behavioral Flexibility
o Commitment to MSF Principles
o Stress Management
Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging, assisting in safeguarding and promoting MSF’s image externally Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments Assisting in exploratory missions and assessments as needed and participating in the development of security plans Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook. Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. Translating and reviewing documents and acting as an interpreter when needed, assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows. Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator. Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays) Field visits to peripheral areas to meet village leaders and chairpersons to discuss contextual information and report Organizing and following up on meetings with departments, especially for issues involving authorities (e.g., new staffing top-up model and behavior concerns, SRH project activities, arranging meetings, support to visitors). Participate in (hospital) weekly meetings, district authorizes monthly meetings, and regional quarterly meeting in Lindi especially when the project coordinaotr is unavailable, to assess the situation and provide updates. Provide 100% support to the project coordinator in understanding the local context of Kiamambi, Lilombe, and Kibutuka, (All supported locations) including changes, needs, and relevant information, to help improve the project particularly in enhancing medical services and ensuring smooth operations. Performing assigned additional responsibilities or tasks as required by the Project Coordinator
University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.) Experience: o Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment o Essential: Experience in data collection, reporting and analysis Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF (preferred) or other NGOs Knowledge: o Essential computer literacy (word, excel, Internet/social media) o Excellent understanding of MSF’s principles and values o Knowledge of and interest in humanitarian issues o In-depth contextual knowledge and analysis skills o High level of knowledge of local culture and customs Languages: Mission and local language essential (high level command oral and written. Competencies: o Results and Quality Orientation o Teamwork and Cooperation o Behavioral Flexibility o Commitment to MSF Principles o Stress Management
JOB-68cc7b3b32f28
Vacancy title:
Project Coordinator Support
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Médecins Sans Frontières (MSF)
Deadline of this Job:
Friday, October 3 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, September 18 2025, Base Salary: Not Disclosed
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JOB DETAILS:
MAIN PURPOSE
ACCOUNTABILITIES
Main responsibilities:
- Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging, assisting in safeguarding and promoting MSF’s image externally
- Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
- Assisting in exploratory missions and assessments as needed and participating in the development of security plans
- Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
- Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
- Translating and reviewing documents and acting as an interpreter when needed, assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows.
- Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
- Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
- Field visits to peripheral areas to meet village leaders and chairpersons to discuss contextual information and report
- Organizing and following up on meetings with departments, especially for issues involving authorities (e.g., new staffing top-up model and behavior concerns, SRH project activities, arranging meetings, support to visitors).
- Participate in (hospital) weekly meetings, district authorizes monthly meetings, and regional quarterly meeting in Lindi especially when the project coordinaotr is unavailable, to assess the situation and provide updates.
- Provide 100% support to the project coordinator in understanding the local context of Kiamambi, Lilombe, and Kibutuka, (All supported locations) including changes, needs, and relevant information, to help improve the project particularly in enhancing medical services and ensuring smooth operations.
- Performing assigned additional responsibilities or tasks as required by the Project Coordinator
Minimum Educational Qualification:
o University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)
Experience:
o Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment
o Essential: Experience in data collection, reporting and analysis
- Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF (preferred) or other NGOs
Knowledge:
o Essential computer literacy (word, excel, Internet/social media)
o Excellent understanding of MSF’s principles and values
o Knowledge of and interest in humanitarian issues
o In-depth contextual knowledge and analysis skills
o High level of knowledge of local culture and customs
Languages:
- Mission and local language essential (high level command oral and written.
Competencies:
o Results and Quality Orientation
o Teamwork and Cooperation
o Behavioral Flexibility
o Commitment to MSF Principles
o Stress Management
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
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