Project Administrator
2025-05-22T20:15:36+00:00
East, Central And Southern Africa Health Community
https://cdn.greattanzaniajobs.com/jsjobsdata/data/default_logo_company/defaultlogo.png
https://www.greatugandajobs.com/jobs/
FULL_TIME
Arusha
Arusha
00000
Tanzania
Healthcare
Admin & Office
2025-06-21T17:00:00+00:00
Tanzania
8
The Project Administrator will be responsible for providing administrative support to the project, including but not limited to preparing invitation letters, following up on the meeting participants, assisting with ticketing assignments, and overall supporting the project coordinator administratively.
In addition, the Project Administrator will be responsible for advocacy and communications-related support in the efficient and effective execution of project activities. The officer will develop communication tools and provide necessary information to all stakeholders, as well as advocating and promoting the work of ECSA-HC in project countries, the entire region, and beyond. S/he will also work closely with the project team and the Communications and Advocacy Specialist in executing their tasks.
Specific Responsibilities
- a) Administrative Support
- Organizing and providing logistical support in meetings, workshops, and conferences.
- Following up on the progress of action items and other tasks, and reporting to the Project Coordinator
- Responding to routine correspondence.
- Facilitating the convening of internal and external meetings and keeping a record of all meetings v. Preparing letters, reports, and minutes. vi. Filing and processing outgoing mail.
- Organizing and scheduling appointments
- Maintain a robust document filing system
- b) Communication and Advocacy
- Monitor social and local media regularly on what is being reported on key issues related to ECSA-HC
- Provide translation for promotional and visibility materials as necessary
- Produce quality media engagement materials, including media packs, press releases, and information sheets
- In close collaboration with Communications and Advocacy Specialist, contribute to development and implementation of the communications and advocacy strategy
- Support program teams in the development of communications materials (including program brochures, briefs, videos and other promotional products)
- Support the dissemination of information and materials both internally and externally
- Maintain documentation, photographic, and video libraries
- Work jointly with the Communications and Advocacy Specialist on the organization and implementation of
Advocacy initiatives ix. Perform any other related functions and duties as may be assigned by the supervisor.
Education Qualifications and Professional Experience
- An undergraduate degree, preferably in business administration, project management, or media/communications
- 5 years of work experience in office management, project administration, communications, or media fields
- Excellent English communication skills, both written and verbal
- Experience in social media engagement
- Clear understanding of the key components in brand management
- Good personal organisational skills, including time management, and the ability to meet deadlines and work under pressure
5.0 Essential Skills and Competencies Required
- Strong Organizational Skills: highly organized, able to manage multiple tasks, and prioritize effectively.
- Excellent Communication Skills: Strong written and verbal communication skills
- Social Media Skills: adept with content creation, analytics, community management, and platform proficiency
- Proficiency in Microsoft Office Suite: Experience with Microsoft Word, Excel, PowerPoint, and other office software
- Project Management Skills: Familiarity with project management methodologies and tools
- Problem-Solving Skills: Ability to identify and resolve issues efficiently
- Time Management Skills: Being able to manage time effectively and meet deadlines. Attention to Details: Accuracy and attention to detail are essential for administrative tasks. ix. Interpersonal Skills: Ability to work effectively with others in a team environment.
- Adaptability: adapting to changing priorities and situations.
6.0 Language
Fluency in both spoken and written English.
7.0 Remuneration Package
An attractive remuneration package will be offered to the right candidate.
8.0 Contract Appointment
This is a three-year contract appointment renewable on the basis of performance and by mutual consent on the part of the employer and the employee.
a) Administrative Support Organizing and providing logistical support in meetings, workshops, and conferences. Following up on the progress of action items and other tasks, and reporting to the Project Coordinator Responding to routine correspondence. Facilitating the convening of internal and external meetings and keeping a record of all meetings v. Preparing letters, reports, and minutes. vi. Filing and processing outgoing mail. Organizing and scheduling appointments Maintain a robust document filing system b) Communication and Advocacy Monitor social and local media regularly on what is being reported on key issues related to ECSA-HC Provide translation for promotional and visibility materials as necessary Produce quality media engagement materials, including media packs, press releases, and information sheets In close collaboration with Communications and Advocacy Specialist, contribute to development and implementation of the communications and advocacy strategy Support program teams in the development of communications materials (including program brochures, briefs, videos and other promotional products) Support the dissemination of information and materials both internally and externally Maintain documentation, photographic, and video libraries Work jointly with the Communications and Advocacy Specialist on the organization and implementation of Advocacy initiatives ix. Perform any other related functions and duties as may be assigned by the supervisor.
Strong Organizational Skills: highly organized, able to manage multiple tasks, and prioritize effectively. Excellent Communication Skills: Strong written and verbal communication skills Social Media Skills: adept with content creation, analytics, community management, and platform proficiency Proficiency in Microsoft Office Suite: Experience with Microsoft Word, Excel, PowerPoint, and other office software Project Management Skills: Familiarity with project management methodologies and tools Problem-Solving Skills: Ability to identify and resolve issues efficiently Time Management Skills: Being able to manage time effectively and meet deadlines. Attention to Details: Accuracy and attention to detail are essential for administrative tasks. ix. Interpersonal Skills: Ability to work effectively with others in a team environment. Adaptability: adapting to changing priorities and situations.
An undergraduate degree, preferably in business administration, project management, or media/communications 5 years of work experience in office management, project administration, communications, or media fields Excellent English communication skills, both written and verbal Experience in social media engagement Clear understanding of the key components in brand management Good personal organisational skills, including time management, and the ability to meet deadlines and work under pressure
JOB-682f85e88a3a8
Vacancy title:
Project Administrator
[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]
Jobs at:
East, Central And Southern Africa Health Community
Deadline of this Job:
Saturday, June 21 2025
Duty Station:
Arusha | Arusha | Tanzania
Summary
Date Posted: Thursday, May 22 2025, Base Salary: Not Disclosed
Similar Jobs in Tanzania
Learn more about East, Central And Southern Africa Health Community
East, Central And Southern Africa Health Community jobs in Tanzania
JOB DETAILS:
The Project Administrator will be responsible for providing administrative support to the project, including but not limited to preparing invitation letters, following up on the meeting participants, assisting with ticketing assignments, and overall supporting the project coordinator administratively.
In addition, the Project Administrator will be responsible for advocacy and communications-related support in the efficient and effective execution of project activities. The officer will develop communication tools and provide necessary information to all stakeholders, as well as advocating and promoting the work of ECSA-HC in project countries, the entire region, and beyond. S/he will also work closely with the project team and the Communications and Advocacy Specialist in executing their tasks.
Specific Responsibilities
- a) Administrative Support
- Organizing and providing logistical support in meetings, workshops, and conferences.
- Following up on the progress of action items and other tasks, and reporting to the Project Coordinator
- Responding to routine correspondence.
- Facilitating the convening of internal and external meetings and keeping a record of all meetings v. Preparing letters, reports, and minutes. vi. Filing and processing outgoing mail.
- Organizing and scheduling appointments
- Maintain a robust document filing system
- b) Communication and Advocacy
- Monitor social and local media regularly on what is being reported on key issues related to ECSA-HC
- Provide translation for promotional and visibility materials as necessary
- Produce quality media engagement materials, including media packs, press releases, and information sheets
- In close collaboration with Communications and Advocacy Specialist, contribute to development and implementation of the communications and advocacy strategy
- Support program teams in the development of communications materials (including program brochures, briefs, videos and other promotional products)
- Support the dissemination of information and materials both internally and externally
- Maintain documentation, photographic, and video libraries
- Work jointly with the Communications and Advocacy Specialist on the organization and implementation of
Advocacy initiatives ix. Perform any other related functions and duties as may be assigned by the supervisor.
Education Qualifications and Professional Experience
- An undergraduate degree, preferably in business administration, project management, or media/communications
- 5 years of work experience in office management, project administration, communications, or media fields
- Excellent English communication skills, both written and verbal
- Experience in social media engagement
- Clear understanding of the key components in brand management
- Good personal organisational skills, including time management, and the ability to meet deadlines and work under pressure
5.0 Essential Skills and Competencies Required
- Strong Organizational Skills: highly organized, able to manage multiple tasks, and prioritize effectively.
- Excellent Communication Skills: Strong written and verbal communication skills
- Social Media Skills: adept with content creation, analytics, community management, and platform proficiency
- Proficiency in Microsoft Office Suite: Experience with Microsoft Word, Excel, PowerPoint, and other office software
- Project Management Skills: Familiarity with project management methodologies and tools
- Problem-Solving Skills: Ability to identify and resolve issues efficiently
- Time Management Skills: Being able to manage time effectively and meet deadlines. Attention to Details: Accuracy and attention to detail are essential for administrative tasks. ix. Interpersonal Skills: Ability to work effectively with others in a team environment.
- Adaptability: adapting to changing priorities and situations.
6.0 Language
Fluency in both spoken and written English.
7.0 Remuneration Package
An attractive remuneration package will be offered to the right candidate.
8.0 Contract Appointment
This is a three-year contract appointment renewable on the basis of performance and by mutual consent on the part of the employer and the employee.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
