Procurements and Logistics Officer
2025-05-07T12:11:27+00:00
Qatar Charity (QC)
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https://www.qcharity.org/en/qa
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Transportation & Logistics
2025-05-11T17:00:00+00:00
Tanzania
8
Job Brief
We are seeking a diligent and detail-oriented Procurements and Logistics Officer to support the efficient delivery of procurement and logistical operations for its Tanzania Field Office. The ideal candidate will be responsible for managing the end-to-end procurement process, maintaining vendor relationships, supporting inventory and logistics functions, and ensuring compliance with internal policies and QC regulations.
Key Responsibilities:
Procurements (60%)
- Manage all procurement processes including sourcing, bidding, evaluations, and contract negotiations in line with Qatar Charity’s procurement guidelines.
- Prepare and issue procurement documents such as RFQs, Purchase Orders (POs), Receipts, contracts, and procurement reports.
- Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing.
- Monitor procurement plans and ensure timely delivery of goods and services.
- Collaborate with program, finance, and Admin teams to coordinate procurement needs.
- Ensure all procurement documentation is complete, properly filed, and ready for audits.
- Assess and track supplier performance for continuous improvement.
- Ensure all procurement activities comply with local regulations and QC procurement procedures.
Logistics & Support (40%)
- Coordinate logistical arrangements including transportation, delivery schedules, and storage of goods.
- Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits.
- Support warehouse operations and maintain updated inventory tracking systems.
- Coordinate staff travel, accommodations, and logistical support for field activities and workshops.
- Ensure all logistical procedures are aligned with QC safety and security protocols.
- Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment.
- Maintain proper documentation for all logistical transactions and movements.
Required Qualifications and Skills:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Finance, Accounts or related field.
- Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context.
- In-depth knowledge of procurement procedures, vendor management, and supply chain practices.
- Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage.
- Excellent coordination, communication, and organizational skills.
- High level of integrity and confidentiality.
- Fluent in English and Kiswahili; Arabic is a plus.
- Ability to manage multiple priorities and work under pressure.
Core Values and Organizational Commitments:
- Qatar Charity requires its staff and employees to uphold the values and principles delineated in the Qatar Charity Code of Conduct.
- Qatar Charity implements and rigorously enforces policies pertaining to Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
- Qatar Charity is dedicated to ensuring that its staff members are well-suited to work with children and possess the necessary knowledge to uphold and adhere to Qatar Charity’s Safeguarding Policy.
Procurements (60%) Manage all procurement processes including sourcing, bidding, evaluations, and contract negotiations in line with Qatar Charity’s procurement guidelines. Prepare and issue procurement documents such as RFQs, Purchase Orders (POs), Receipts, contracts, and procurement reports. Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing. Monitor procurement plans and ensure timely delivery of goods and services. Collaborate with program, finance, and Admin teams to coordinate procurement needs. Ensure all procurement documentation is complete, properly filed, and ready for audits. Assess and track supplier performance for continuous improvement. Ensure all procurement activities comply with local regulations and QC procurement procedures. Logistics & Support (40%) Coordinate logistical arrangements including transportation, delivery schedules, and storage of goods. Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits. Support warehouse operations and maintain updated inventory tracking systems. Coordinate staff travel, accommodations, and logistical support for field activities and workshops. Ensure all logistical procedures are aligned with QC safety and security protocols. Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment. Maintain proper documentation for all logistical transactions and movements.
Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Finance, Accounts or related field. Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context. In-depth knowledge of procurement procedures, vendor management, and supply chain practices. Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage. Excellent coordination, communication, and organizational skills. High level of integrity and confidentiality. Fluent in English and Kiswahili; Arabic is a plus. Ability to manage multiple priorities and work under pressure.
JOB-681b4def88a6a
Vacancy title:
Procurements and Logistics Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]
Jobs at:
Qatar Charity (QC)
Deadline of this Job:
Sunday, May 11 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Wednesday, May 7 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Brief
We are seeking a diligent and detail-oriented Procurements and Logistics Officer to support the efficient delivery of procurement and logistical operations for its Tanzania Field Office. The ideal candidate will be responsible for managing the end-to-end procurement process, maintaining vendor relationships, supporting inventory and logistics functions, and ensuring compliance with internal policies and QC regulations.
Key Responsibilities:
Procurements (60%)
- Manage all procurement processes including sourcing, bidding, evaluations, and contract negotiations in line with Qatar Charity’s procurement guidelines.
- Prepare and issue procurement documents such as RFQs, Purchase Orders (POs), Receipts, contracts, and procurement reports.
- Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing.
- Monitor procurement plans and ensure timely delivery of goods and services.
- Collaborate with program, finance, and Admin teams to coordinate procurement needs.
- Ensure all procurement documentation is complete, properly filed, and ready for audits.
- Assess and track supplier performance for continuous improvement.
- Ensure all procurement activities comply with local regulations and QC procurement procedures.
Logistics & Support (40%)
- Coordinate logistical arrangements including transportation, delivery schedules, and storage of goods.
- Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits.
- Support warehouse operations and maintain updated inventory tracking systems.
- Coordinate staff travel, accommodations, and logistical support for field activities and workshops.
- Ensure all logistical procedures are aligned with QC safety and security protocols.
- Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment.
- Maintain proper documentation for all logistical transactions and movements.
Required Qualifications and Skills:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Finance, Accounts or related field.
- Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context.
- In-depth knowledge of procurement procedures, vendor management, and supply chain practices.
- Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage.
- Excellent coordination, communication, and organizational skills.
- High level of integrity and confidentiality.
- Fluent in English and Kiswahili; Arabic is a plus.
- Ability to manage multiple priorities and work under pressure.
Core Values and Organizational Commitments:
- Qatar Charity requires its staff and employees to uphold the values and principles delineated in the Qatar Charity Code of Conduct.
- Qatar Charity implements and rigorously enforces policies pertaining to Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
- Qatar Charity is dedicated to ensuring that its staff members are well-suited to work with children and possess the necessary knowledge to uphold and adhere to Qatar Charity’s Safeguarding Policy.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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