COMPANY OVERVIEW

Fema Mining and Drilling Limited is a Tanzania-based company specializing in mining, drilling, and equipment hire services. Established to support the country’s growing mining sector, the company is committed to delivering high-quality, efficient, and safe mining operations through the use of modern equipment and a highly skilled workforce.

POSITION OVERVIEW

The Procurement and Logistics Officer is responsible for managing the end-to-end procurement process and ensuring efficient logistics operations. This role involves sourcing suppliers, negotiating contracts, managing inventory, and coordinating transportation to meet organizational objectives while adhering to budgetary and regulatory requirements.

KEY RESPONSIBILITIES

Procurement Management

• Source, evaluate, and select suppliers/vendors for goods, services, and equipment.
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and purchase orders.
• Negotiate terms, pricing, and contracts to ensure cost-effectiveness and quality.
• Maintain supplier relationships and monitor performance (delivery timelines, quality, compliance).
• Ensure procurement activities comply with company policies, local laws, and international standards (e.g., PPRA in Tanzania).

Inventory and Logistics Coordination

• Manage inventory levels to prevent stockouts or overstocking.
• Coordinate transportation, warehousing, and distribution of goods.
• Track shipments and resolve delays or customs-related issues.
• Optimize logistics routes and costs for timely delivery.
• Maintain accurate records of inventory, shipments, and procurement transactions.

Compliance and Reporting

• Ensure adherence to procurement laws (e.g., Tanzania’s Public Procurement Act), safety standards, and ethical practices.
• Prepare procurement reports, budgets, and cost analyses for management review.
• Conduct regular audits of procurement and logistics processes.

Cross-Functional Collaboration

• Liaise with departments (e.g., operations, finance, HR) to align procurement with project needs.
• Support tender processes and contract management.
• Assist in disaster recovery planning for supply chain disruptions.

QUALIFICATIONS

• Education: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Experience: Minimum 3–5 years in procurement/logistics, preferably in mining, construction, or heavy machinery industries.
• Certifications: Certified Procurement and Supply Professional (CIPS) or equivalent. Certification in Logistics/Supply Chain Management (e.g., CSCP) is an added value.
• Technical Skills: Proficiency in ERP systems (e.g., SAP), MS Office, and inventory management software.

SKILLS AND COMPETENCIES

• Strong negotiation, analytical, and problem-solving skills.
• Excellent organizational and time management abilities.
• Knowledge of local/international procurement regulations and customs procedures.
• Ability to work under pressure and meet tight deadlines.
• Fluency in English and Swahili; additional languages are a plus.

WORKING CONDITIONS

• Office-based with occasional site visits or supplier meetings.
• May require travel to remote locations or extended hours during peak procurement cycles.

PERFORMANCE METRICS

• Cost savings achieved through strategic sourcing.
• Supplier delivery accuracy and on-time shipment rates.
• Compliance with procurement policies and audit results.

• Source, evaluate, and select suppliers/vendors for goods, services, and equipment.
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and purchase orders.
• Negotiate terms, pricing, and contracts to ensure cost-effectiveness and quality.
• Maintain supplier relationships and monitor performance (delivery timelines, quality, compliance).
• Ensure procurement activities comply with company policies, local laws, and international standards (e.g., PPRA in Tanzania).
• Manage inventory levels to prevent stockouts or overstocking.
• Coordinate transportation, warehousing, and distribution of goods.
• Track shipments and resolve delays or customs-related issues.
• Optimize logistics routes and costs for timely delivery.
• Maintain accurate records of inventory, shipments, and procurement transactions.
• Ensure adherence to procurement laws (e.g., Tanzania’s Public Procurement Act), safety standards, and ethical practices.
• Prepare procurement reports, budgets, and cost analyses for management review.
• Conduct regular audits of procurement and logistics processes.
• Liaise with departments (e.g., operations, finance, HR) to align procurement with project needs.
• Support tender processes and contract management.
• Assist in disaster recovery planning for supply chain disruptions.

• Strong negotiation, analytical, and problem-solving skills.
• Excellent organizational and time management abilities.
• Knowledge of local/international procurement regulations and customs procedures.
• Ability to work under pressure and meet tight deadlines.
• Fluency in English and Swahili; additional languages are a plus.

• Education: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Experience: Minimum 3–5 years in procurement/logistics, preferably in mining, construction, or heavy machinery industries.
• Certifications: Certified Procurement and Supply Professional (CIPS) or equivalent. Certification in Logistics/Supply Chain Management (e.g., CSCP) is an added value.
• Technical Skills: Proficiency in ERP systems (e.g., SAP), MS Office, and inventory management software.