Background

Thamini Uhai, formerly World Lung foundation, is a Tanzanian non-governmental organization that has partnered with the Government of the United Republic of Tanzania since 2008 to reduce maternal and early neonatal mortality and strengthen health systems in underserved rural areas. From 2008 to 2019, Thamini Uhai worked with Bloomberg Philanthropies to expand quality Emergency Obstetric and Newborn Care services and, in collaboration with the Ministry of Health and Local Government Authorities, piloted and scaled birth companionship as a core element of respectful maternity care across 27 health facilities in Kigoma, Katavi, Geita, and Mwanza Regions.

Partnership Program for Maternal and Newborn Health Improvement in Tanzania

Thamini Uhai has received funding for implementation of Partnership Program for Comprehensive and Integrated Maternal and Newborn Health Improvement (Mjamzito na Mtoto Salama) in Tanzania. This is a five-year program implemented in 3 regions of Tanzania Mainland. The initiative is jointly supported by Bloomberg Philanthropies and the Gates Foundation and will be implemented in two phases from September 2025 to June 2027 and from July 2027 to June 2030 in Geita, Katavi and Kigoma regions. The program will contribute to accelerating 2030 SDG targets through improving maternal and newborn health outcomes in Tanzania by strengthening the delivery of quality and respectful Emergency Obstetric and Newborn Care (EmONC)- including the postpartum hemorrhage (PPH), antenatal care, and comprehensive newborn care, with a particular emphasis on scaling up care for small and sick newborns.

The initiative will also provide strategic technical support to the Ministry of Health in reviewing technical guidelines and associated learning resources. In this regard, Thamini Uhai wishes to recruit the following positions:

Procurement Officer (one position)

DEPARTMENT: Finance and Operations

REPORTS TO: Director of Finance and Operations

ASSIGNMENT TYPE: Full-time

LOCATION: Dar Es Salaam

CONTRACT LENGTH: One year (with possibility of extension)

POSITION SUMMARY:

Under the supervision of the Director of Finance and Operations, the Procurement officer will take responsibility of the Procurement management functions of Thamini Uhai program. He/she will be responsible for execution, implementing and managing the overall procurement and related functions. He /she will also liaise with the Regional Offices to ensure effective coordination of procurement standards and implementation of Thamini Uhai and donor policies and procedures across program.

Main Duties and responsibilities

• Establishes and maintains procurement plan and ensures timely delivery of goods and services.
• Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch.
• Maintaining current up to date procurement documents and manuals.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred suppliers for each requisitioned item.
• In collaboration with the procurement evaluation committee, prepare request for quotation, invite the price quotation, coordinate the opening and evaluation of the bids, conduct the price analysis together with procurement evaluation committee panel members for the review by the Director of Finance and Operations and Executive Director
• Coordinate with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.
• Ensure procurement transactions have adequate and accurate supporting documentation and proper filing to ensure compliance with policies and procedures
• Expediting and tracking purchase orders.
• Compile suppliers Invoices and ensure weekly submission to Finance for payment.
• Responsible for submission/sharing of the weekly procurement tracker to keep the team updated and identifying any gaps for any corrective measures
• Follow up and ensures that all outstanding purchase orders are delivered by the due date.
• Researching pricing obtaining quotes locally/internationally on low value items.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain and manage all procurement documents for records and Audit purpose.
• Preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters.
• Any other related duties provided by the superior / line manager.

Required Qualifications

• Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, or related field.
• Certified with the Procurement and Supplies Professional and Technician Board (PSPTB).
• Minimum of 3 year’s professional experience in procurement, supplies and logistics ideally with experience working with Donor-funded Projects.
• Previous work experience with multiple projects involved in environmental and/or community issues.
• Proven ability in supply chain management and logistics.
• Excellent written and oral communication skills,
• Fluency in English and Kiswahili Languages
• Good Microsoft Computer knowledge. (Excel, Word and Powe Point)

• Establishes and maintains procurement plan and ensures timely delivery of goods and services.
• Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch.
• Maintaining current up to date procurement documents and manuals.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred suppliers for each requisitioned item.
• In collaboration with the procurement evaluation committee, prepare request for quotation, invite the price quotation, coordinate the opening and evaluation of the bids, conduct the price analysis together with procurement evaluation committee panel members for the review by the Director of Finance and Operations and Executive Director
• Coordinate with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.
• Ensure procurement transactions have adequate and accurate supporting documentation and proper filing to ensure compliance with policies and procedures
• Expediting and tracking purchase orders.
• Compile suppliers Invoices and ensure weekly submission to Finance for payment.
• Responsible for submission/sharing of the weekly procurement tracker to keep the team updated and identifying any gaps for any corrective measures
• Follow up and ensures that all outstanding purchase orders are delivered by the due date.
• Researching pricing obtaining quotes locally/internationally on low value items.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain and manage all procurement documents for records and Audit purpose.
• Preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters.
• Any other related duties provided by the superior / line manager.

• Proven ability in supply chain management and logistics.
• Excellent written and oral communication skills,
• Fluency in English and Kiswahili Languages
• Good Microsoft Computer knowledge. (Excel, Word and Powe Point)

• Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, or related field.
• Certified with the Procurement and Supplies Professional and Technician Board (PSPTB).
• Minimum of 3 year’s professional experience in procurement, supplies and logistics ideally with experience working with Donor-funded Projects.
• Previous work experience with multiple projects involved in environmental and/or community issues.