About Maternity Africa

Maternity Africa is a Christian-based, charitable, non-governmental organization registered in Tanzania. The organization is devoted to making childbirth safe by providing access to good maternity services and treatment of obstetric fistulae and other birth-related injuries. Demographics

Maternity Africa serves the poorest and most vulnerable women by providing free, quality reproductive health care. All programmes have been developed to have a positive impact on the health and wellbeing of mother and child by minimizing maternal and neonatal morbidity and mortality.

Job purpose

The Procurement Officer will be responsible for managing the organization’s purchasing activities to ensure the timely, cost-effective, and compliant acquisition of goods, services, and works.

The position plays a key role in safeguarding transparency and integrity, promoting value for money, and strengthening supply chain efficiency to support effective programme delivery in the organization.

Duties and responsibilities

The Procurement Officer will be responsible for the following duties:

• Solicit and analyse tenders from prospective suppliers and make recommendations to the Kivulini Tender Committee.
• Draft and negotiate purchase contracts for products and services necessary for the efficient running of the Kivulini Maternity Centre.
• Allocate purchase requests to preferred suppliers and ensure timely delivery of all required services.
• Develop a procurement strategy that ensures price effectiveness, product quality, regulatory compliance, and robust supply alternatives for the most vital supplies.
• Liaise with the Tanzanian Food and Drug Administration, Tanzanian Bureau of Standards, and the Tanzanian Revenue Authority to ensure all necessary import documentation is prepared consistent with Maternity Africa’s tax status.
• Liaise with selected clearing agents to ensure the cost-effective and timely transport of imported goods to the Kivulini Maternity Centre.
• Maintain and protect all documents relating to negotiated contracts and purchases.
• Validate supplier invoices for conformity with purchase orders and supply contracts and recommend them for payment.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Keep updated on changes in the marketplace, suppliers, or legal requirements and make recommendations to minimize the impact on Maternity Africa.
• Collaborate with key personnel to ensure purchases are within the requirements of the department and organization.
• Perform any other relevant duties as required by management in the day-to-day running of the Kivulini Maternity Centre.

Key qualifications, specifications and experience

Applicants should have the following qualifications, skills, and experience:

• Diploma in Procurement or Purchasing and Supplies Management.
• At least 3 years of experience.
• Strong competence in Microsoft Office, especially Excel and Word.
• Uncompromising integrity.
• Strong negotiation and persuasion skills.
• Strong organizational and time management skills.
• Professional certification in procurement, such as PSPTB or equivalent.

• Solicit and analyse tenders from prospective suppliers and make recommendations to the Kivulini Tender Committee.
• Draft and negotiate purchase contracts for products and services necessary for the efficient running of the Kivulini Maternity Centre.
• Allocate purchase requests to preferred suppliers and ensure timely delivery of all required services.
• Develop a procurement strategy that ensures price effectiveness, product quality, regulatory compliance, and robust supply alternatives for the most vital supplies.
• Liaise with the Tanzanian Food and Drug Administration, Tanzanian Bureau of Standards, and the Tanzanian Revenue Authority to ensure all necessary import documentation is prepared consistent with Maternity Africa’s tax status.
• Liaise with selected clearing agents to ensure the cost-effective and timely transport of imported goods to the Kivulini Maternity Centre.
• Maintain and protect all documents relating to negotiated contracts and purchases.
• Validate supplier invoices for conformity with purchase orders and supply contracts and recommend them for payment.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Keep updated on changes in the marketplace, suppliers, or legal requirements and make recommendations to minimize the impact on Maternity Africa.
• Collaborate with key personnel to ensure purchases are within the requirements of the department and organization.
• Perform any other relevant duties as required by management in the day-to-day running of the Kivulini Maternity Centre.

• Strong competence in Microsoft Office, especially Excel and Word.
• Uncompromising integrity.
• Strong negotiation and persuasion skills.
• Strong organizational and time management skills.

• Diploma in Procurement or Purchasing and Supplies Management.
• Professional certification in procurement, such as PSPTB or equivalent.