KCMC University

Principal Estates Management Officer Grade I (1 Position(s))

Responsibility:

Duties and Responsibilities

• Provide technical guidance and advice on estates management issues.
• Assist in planning, organizing, and controlling estates maintenance activities.
• Develop and implement the overall strategy for estates management, ensuring it aligns with institutional goals.
• Develop and review policies and procedures related to estates management, ensuring they are effective and compliant with regulations.
• Assist in coordinating maintenance and rehabilitation of physical infrastructure and assets.
• Assist in the preparation and implementation of preventive and corrective maintenance schedules, including building modifications and alterations.
• Participate in preparing sketches and plans for minor alterations.
• Prepare programmes for the general improvement of landscaping.
• Assist in the administration of University assets, and ensure proper allocation and utilization of facilities and equipment.
• Prepare and compile budget estimates for capital development.
• Negotiate contracts with vendors and service providers.
• Prepare and submit technical reports, and assist in preparing projects' progress reports.
• Supervise and guide junior staff, as well as coordinate with other departments and external contractors.
• Monitor and evaluate the performance of staff and contractors, providing feedback and coaching.
• Overseeing management of major projects.
• Ensure that all aspects of estates management are conducted to the highest standards of quality and efficiency, conform to design specifications and applicable requirements.
• Coordinate with external construction firms and manage contracts and represent the University's estates management interests to external stakeholders, including government agencies, consultants, and the public.
• Performing other related duties as may be assigned by the Director of Estates Management or other senior University officials.

Skill :

Knowledge, Skills and Abilities

• Basic working knowledge in estates or facilities management
• Good organization, time management, prioritizing and the ability to handle a complex, varied workload.
• Oral and written communication and influencing skills
• Analytical and problem-solving skills
• Decision-making skills
• The ability to lead and manage teams and projects
• Attention to detail
• Commercial awareness
• Customer service skills

Qualification Required:

Desired Educational Qualifications

Possession of a Bachelor's and Master's Degree in Estates Management, Property and Facilities Management, Real Estate Management, Building Engineering, Building Survey, Land Management and Valuation or equivalent qualifications from a recognized Institution, with at least twelve (12) years working experience in a related position

Experience :

With at least twelve (12) years working experience in a related position

• Provide technical guidance and advice on estates management issues.
• Assist in planning, organizing, and controlling estates maintenance activities.
• Develop and implement the overall strategy for estates management, ensuring it aligns with institutional goals.
• Develop and review policies and procedures related to estates management, ensuring they are effective and compliant with regulations.
• Assist in coordinating maintenance and rehabilitation of physical infrastructure and assets.
• Assist in the preparation and implementation of preventive and corrective maintenance schedules, including building modifications and alterations.
• Participate in preparing sketches and plans for minor alterations.
• Prepare programmes for the general improvement of landscaping.
• Assist in the administration of University assets, and ensure proper allocation and utilization of facilities and equipment.
• Prepare and compile budget estimates for capital development.
• Negotiate contracts with vendors and service providers.
• Prepare and submit technical reports, and assist in preparing projects' progress reports.
• Supervise and guide junior staff, as well as coordinate with other departments and external contractors.
• Monitor and evaluate the performance of staff and contractors, providing feedback and coaching.
• Overseeing management of major projects.
• Ensure that all aspects of estates management are conducted to the highest standards of quality and efficiency, conform to design specifications and applicable requirements.
• Coordinate with external construction firms and manage contracts and represent the University's estates management interests to external stakeholders, including government agencies, consultants, and the public.
• Performing other related duties as may be assigned by the Director of Estates Management or other senior University officials.

• Basic working knowledge in estates or facilities management
• Good organization, time management, prioritizing and the ability to handle a complex, varied workload.
• Oral and written communication and influencing skills
• Analytical and problem-solving skills
• Decision-making skills
• The ability to lead and manage teams and projects
• Attention to detail
• Commercial awareness
• Customer service skills

• Possession of a Bachelor's and Master's Degree in Estates Management, Property and Facilities Management, Real Estate Management, Building Engineering, Building Survey, Land Management and Valuation or equivalent qualifications from a recognized Institution