Background information about the job or company

Ekium Tanzania Ltd As the EITS contractor (Electrical Instrumentation and Telecommunications Systems) for the EACOP project

Responsibilities or duties

• Processing all Purchase Requisitions (PRs) for Tanzania & Uganda and follow-up for approvals
• Processing all Purchase Orders (POs) for Uganda and Tanzania suppliers
• Processing all payments for Uganda and Tanzania, from preparation of payment vouchers, attaching relevant documents and capture the payments into the internet banking system and prepare the payment list for approval
• Assist the payment signatories by providing proper clarification for the payments when required and make a follow-up for the pending approvals
• Coordinating all suppliers’ communications like sending POs, collecting invoices and providing constant feedback to suppliers concerning their payments, including sending out proof of payments
• Maintaining an organized and comfortable office environment, ordering office supplies, and maintain proper inventory level
• Maintaining a digital record of all financial transactions, documents, and supplier information
• Coordinate and organise Staff travels – both local and international
• Support project teams with financial and administrative tasks
• Any other duty as may be assigned by a supervisor
• The list is not exhaustive, and the responsibilities will evolve time and again.

Qualifications or requirements

• A bachelor’s degree in finance, business administration, or a similar field
• Working knowledge of MS Office such as Excel, Word, PowerPoint, Outlook is a must

Experience needed

• A minimum of 2 years’ experience working as a financial admin assistant
• Data entry and reconciliation skills is essential for this position

• Processing all Purchase Requisitions (PRs) for Tanzania & Uganda and follow-up for approvals
• Processing all Purchase Orders (POs) for Uganda and Tanzania suppliers
• Processing all payments for Uganda and Tanzania, from preparation of payment vouchers, attaching relevant documents and capture the payments into the internet banking system and prepare the payment list for approval
• Assist the payment signatories by providing proper clarification for the payments when required and make a follow-up for the pending approvals
• Coordinating all suppliers’ communications like sending POs, collecting invoices and providing constant feedback to suppliers concerning their payments, including sending out proof of payments
• Maintaining an organized and comfortable office environment, ordering office supplies, and maintain proper inventory level
• Maintaining a digital record of all financial transactions, documents, and supplier information
• Coordinate and organise Staff travels – both local and international
• Support project teams with financial and administrative tasks
• Any other duty as may be assigned by a supervisor

• MS Office (Excel, Word, PowerPoint, Outlook)
• Data entry
• Reconciliation

• Bachelor's degree in finance, business administration, or a similar field