TPC Ltd is one of Tanzania’s respected sugar producing companies, located at the foot of Mount Kilimanjaro, 22 km south of Moshi Municipality. The company values Respect, Excellence, Learning, and Integrity and invites qualified, energetic, proactive, and dynamic Tanzanians to apply for the positions below.

Job Summary

Manage the Human Resources Registry, including employees’ physical and electronic records. Supervise the Controller Data Capture and support other HR functions as required.

Key Performance Areas (Duties & Responsibilities)

• Follow up on staff files movement in line with existing policies and procedures.
• Handle records updating, including electronic data entry and physical file maintenance.
• Perform data clean-up activities, such as reconciling physical and electronic records.
• Generate reports on records management issues.
• Propose and (upon approval) develop records management policies and procedures.
• Manage employee social security matters and related functions.
• Provide support and guidance on proper records-keeping methods.
• Prepare and distribute internal staff notices across company notice boards (after HREO approval).
• Ensure implementation of the Data Protection Policy.
• Support administration of various Human Resources functions as needed.
• Administer HR policies and guidelines related to the HR System.
• Assist HR Business Partners with tasks such as preparing introduction letters, recruiting for junior staff positions, supporting disciplinary processes, and computing terminal benefits for junior staff.
• Perform any other related duties assigned by superiors.

Academic Qualifications

• First degree in Human Resources Management, Records Management, or a related field from a recognized institution.
• A combination of relevant qualifications plus at least 3 years of experience in the field is an advantage.

Work Experience

• 3–5 years in records management, document control, registry operations, or information management.
• Practical experience with manual and electronic filing systems, confidentiality and data protection procedures, and records audits/compliance checks.

Knowledge, Skills & Abilities

• Strong verbal and written communication skills in English and Swahili.
• Proficiency in computer applications, including MS Office.
• Excellent attention to detail.

Behavioural Competencies

• Reliable with a strong work ethic.
• Alignment with TPC’s core values (Respect, Excellence, Learning, Integrity).

• Follow up on staff files movement in line with existing policies and procedures.
• Handle records updating, including electronic data entry and physical file maintenance.
• Perform data clean-up activities, such as reconciling physical and electronic records.
• Generate reports on records management issues.
• Propose and (upon approval) develop records management policies and procedures.
• Manage employee social security matters and related functions.
• Provide support and guidance on proper records-keeping methods.
• Prepare and distribute internal staff notices across company notice boards (after HREO approval).
• Ensure implementation of the Data Protection Policy.
• Support administration of various Human Resources functions as needed.
• Administer HR policies and guidelines related to the HR System.
• Assist HR Business Partners with tasks such as preparing introduction letters, recruiting for junior staff positions, supporting disciplinary processes, and computing terminal benefits for junior staff.
• Perform any other related duties assigned by superiors.

• Strong verbal and written communication skills in English and Swahili.
• Proficiency in computer applications, including MS Office.
• Excellent attention to detail.

• First degree in Human Resources Management, Records Management, or a related field from a recognized institution.
• A combination of relevant qualifications plus at least 3 years of experience in the field is an advantage.
• 3–5 years in records management, document control, registry operations, or information management.
• Practical experience with manual and electronic filing systems, confidentiality and data protection procedures, and records audits/compliance checks.