Introducing Nitidæ

Nitidæ is a non-governmental organization whose main objective is to design, develop and implement projects that combine environment preservation and local economies development in rural areas of the Global South. Its projects focus on forests and ecosystems preservation and agricultural value chains strengthening. Nitidæ also provides technical expertise to agri-food and cosmetics companies wishing to improve the performance of agricultural value chains, mitigate their environmental impact and stimulate local development hand in hand with producer organizations.

Role

The Finance & Administration Manager will ensure the coordination of financial, accounting and human resources management in Tanzania. He/she will work under the hierarchical supervision of the Country Representative, as well as the Financial Controller and the CFO based at the headquarters in Lyon, France.

Your mission will encompass different aspects

• Oversee the financial, accounting, administrative, human resources and logistics management so that everything follows the internal rules of Nitidæ, donors, and other stakeholders
• Provide the Country Representative, the Financial Controller and the Project Managers with the necessary operational service support on the finance and accounting aspects
• Manage bank transactions and enters them in bank journals
• Carry out the accounting control of bank and cash journals, establishes bank and cash reconciliations at the end of the month
• Ensure the correct allocation of expenses (accounting codes, analytical codes, budget lines) in collaboration with the Project Managers
• Implement social, HR and remuneration policies in compliance with the country’s legal framework
• Update the payroll with new personnel data and updates the leave tracking
• Ensure the payment of salaries, as well as the payment of tax, employer and social security declarations (monthly or quarterly depending on the legislation in force)
• Communicate regularly to the Project Managers the budget consumption status and defines the alerts / monitoring points.
• Verify accounting supporting documents (payment proofs, receipts, …) and guide the project and field logistics teams for compliance
• Participate to the budget drafting and resource definitions for new projects
• Ensure compliance with procedures defined for goods and services acquisition (need expression, quotations, purchase order, delivery, invoice and proof of payment and calls for tenders according to the purchase thresholds defined internally)

CANDIDATE PROFILE

Professional experience

• At least 5 years professional experience in administrative and accounting management
• At least 2 years experience in an NGO and/or as an administrative and financial manager

Essential skills

• Proficiency in Excel and computer tools in general
• Education: minimum bachelor level in accounting/financial management and/or financial control
• Experience in an NGO environment / handling donors’ requirements appreciated in the management of financing agreements (AFD, European Union, GIZ, etc.)
• Proficiency in national legislation in the field
• Proficiency in SAGA software highly appreciated

Qualities and other skills

• Sense of organization: rigor, responsiveness and adaptability, anticipation and planning
• Strong sense of confidentiality, integrity
• Interpersonal skills: team spirit, commitment, pedagogue and attentive to employees
• Proactive and autonomous

Job Conditions

• Status: 1-year fixed-term contract, renewable, with probation period
• Position based in Dar es Salaam, Tanzania
• Desired start: mid-March / early April
• Base salary to be negotiated according to profile and experience

• Oversee the financial, accounting, administrative, human resources and logistics management so that everything follows the internal rules of Nitidæ, donors, and other stakeholders
• Provide the Country Representative, the Financial Controller and the Project Managers with the necessary operational service support on the finance and accounting aspects
• Manage bank transactions and enters them in bank journals
• Carry out the accounting control of bank and cash journals, establishes bank and cash reconciliations at the end of the month
• Ensure the correct allocation of expenses (accounting codes, analytical codes, budget lines) in collaboration with the Project Managers
• Implement social, HR and remuneration policies in compliance with the country’s legal framework
• Update the payroll with new personnel data and updates the leave tracking
• Ensure the payment of salaries, as well as the payment of tax, employer and social security declarations (monthly or quarterly depending on the legislation in force)
• Communicate regularly to the Project Managers the budget consumption status and defines the alerts / monitoring points.
• Verify accounting supporting documents (payment proofs, receipts, …) and guide the project and field logistics teams for compliance
• Participate to the budget drafting and resource definitions for new projects
• Ensure compliance with procedures defined for goods and services acquisition (need expression, quotations, purchase order, delivery, invoice and proof of payment and calls for tenders according to the purchase thresholds defined internally)

• Proficiency in Excel and computer tools in general
• Experience in an NGO environment / handling donors’ requirements appreciated in the management of financing agreements (AFD, European Union, GIZ, etc.)
• Proficiency in national legislation in the field
• Proficiency in SAGA software highly appreciated
• Sense of organization: rigor, responsiveness and adaptability, anticipation and planning
• Strong sense of confidentiality, integrity
• Interpersonal skills: team spirit, commitment, pedagogue and attentive to employees
• Proactive and autonomous

• Education: minimum bachelor level in accounting/financial management and/or financial control