Finance Officer
2025-06-16T18:39:59+00:00
Americares
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_6051/logo/Americares.png
https://www.americares.org/
FULL_TIME
Tanzania
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Accounting & Finance
2025-06-30T17:00:00+00:00
Tanzania
8
Americares is a health-focused relief and development organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies, and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.
Americares Values:
We create global community, treating people as they want to be treated.
We respond effectively and responsibly, putting plans into practice.
We embed ethics and equity in our work and workplace.
We are better together; partnership is at our core.
We ask and listen, to create sustainable solutions for a healthier tomorrow.
We commit to quality, growing and improving to ensure individuals and communities thrive.
POSITION SUMMARY
The Finance Officer will perform finance, accounting, compliance, internal control and risk management functions in line with Americares procedures and policies. S/he is responsible for the overall financial management of the country office budget including administration of sub-grant in Tanzania. The Finance Officer will monitor the use of financial resources, expenditures and preparation of the monthly and quarterly reports.
In the first 90 days, the role is expected to:
– Learn and live the Americares values
– Complete all required new hire onboarding training
– Build strong working relationships with the HQ finance team, Tanzania leaders, and key stakeholders across the organization
– Review and assess current financial systems, reporting processes, and internal controls, and identify opportunities for improvement
– Take ownership of the monthly close and financial reporting process, ensuring accuracy and timeliness
– Provide clear, organized financial reporting to support leadership decision-making and help align the budget with strategic goals
In the first 6 months, the role is expected to:
– Undergo Onboarding & Process Familiarization
– Strengthening Controls & Partner Support
– Lead a budget reforecasting and reallocation effort based on project realities.
– Review internal control systems; implement risk mitigation steps, including improved segregation of duties and reconciliations.
– Lead the planning phase for the upcoming annual budget, coordinating input from all departments.
– Finalize and submit comprehensive financial reports with variance analysis.
– Conduct a review session with the Country Director and HQ to assess achievements, challenges, and set priorities for the next 6 months.
In the first year, the role is expected to:
– Review and internalize Americares Financial Procedures, donor compliance policies, and the chart of accounts.
– Familiarize with accounting software, budget templates, and reporting tools.
– Start reviewing current year budget and expenditures to understand financial health and gaps.
– Begin monitoring expenditures against the approved budget for Tanzania.
– Lead preparation of the monthly budget request for submission to HQ via the Country Director.
– Support monthly closure activities including preparation of supporting schedules and reconciliation tasks.
– Initiate tracking of liquidated vs. outstanding travel/activity advances.
– Review and validate sub-grantee expenditure and submit it for approval.
– Monitor partner financial reports and begin capacity-building support on grant financial management.
– Lead preparation and submission of financial reconciliations to HQ.
– Assess and alert SMT to any budget performance variances.
– Ensure adherence to procurement and financial authorization protocols, seeking approvals as needed.
– Lead a budget reforecasting and reallocation effort based on project realities.
– Ensure accurate and compliant use of chart of accounts and exchange rates in all financial records.
– Support the development of a corrective action plan for any budget deviations.
– Continue ongoing support to partners on donor rule compliance and reporting.
– Review internal control systems; implement risk mitigation steps, including improved segregation of duties and reconciliations.
– Begin preparations for internal or external audit by coordinating with HQ Compliance and Risk teams.
– Finalize and implement updates to local finance procedures.
– Intensify review of advance liquidation and update the tracking tool.
– Lead the planning phase for the upcoming annual budget, coordinating input from all departments.
– Finalize and submit comprehensive financial reports with variance analysis.
– Monitor and report on the findings of sub-grantee pre-award assessments.
– Ensure disbursement of funds to sub-grantees and activities are in compliance with procedures.
DUTIES AND RESPONSIBILITIES:
– Financial Management
– Monitor expenditure against approved country budget
– Prepare budget review and pipeline analysis
– Review budget allocation/reallocation requests from Tanzania team and submit to the Country Director for review and to Field – -Accounting Manager based at HQ
– Lead annual budget planning effort in collaboration with the Tanzania Country Director, People and Talents Manager, and Project managers
– Lead financial reports and financial reconciliation
– Ensure proper templates are used for budget/funding requests from project team and partners
– Review, validate sub-grantees expenditure and budget request and submit to the Country Director for approval
– Submit monthly budget request to the Country Director for review before submission to HQ
– Ensure allowability and eligibility of expenses in accordance with Americares’ field finance policies and procedures
– Strengthen partners in financial management of grants
Accounting
– Maintain general Ledger account, payroll, account payable and month-end close procedures
– Ensure proper use of listed and approved chart of account codes for all projects in Tanzania
– Ensure month end closure of project accounting, including use and follow of month end checklist
– Ensure day exchange rate from Oanda is used to convert transaction from Tanzanian Shilling to US Dollars if transaction is in Tanzanian Shilling
– Prepare and provide supporting schedules and month end balance reconciliation and maintain records of checks, mobile money payment and wire transfer transactions using Americares approved accounting software
– Contribute to capacity development efforts for local partners related to compliance with donor rules and regulations
– Contribute to the monthly submission of financial report to HQ
Internal Control
– Follow global Americares guidelines and financial processes and procedures in the Tanzania country office regarding procurement, administrative and People and Talent activities
– Review invoices, documentation from vendors
– Seek Country Director approval prior to processing payment
– Lead forecast efforts to ensure adequate cash flow for the country office and its projects
– Monitor budget performance and alert Tanzania SMT of any deviation and variances and support the development of corrective action plan
– Monitor findings of pre-award assessment of sub-grantee in accordance with sub-grant management plan
– Select and check bank transactions to the general ledger and cash receipts on a weekly basis
– Advise colleagues on the handling of non-routine reporting transactions
– Partner with the Country Director and HQ teams to update as needed local employee Finance procedures and policies to ensure risk mitigation and systems for separation of duties and accounting checks and balances
Audit and Compliance
– Check chart of account coding for accuracy and compliance with Americares Field Financial Procedures and Policies
– Partner with HQ Legal, Compliance, and Risk Management Team as well as HQ Finance to establish internal and external audit calendars and collaborate on best practices and findings
– Lead local review of financial and audit reports, including vetting of audit vendors and services as needed
– Ensure liquidation of activity and travel advances according to Americares field financial policies and update advance tracking tool accordingly
– Alert the Country Director and HQ-based Country Office Accounting Manager on any outstanding advances not liquidated according to Americares field finance procedures
– Prepare and process disbursement of funding for activities and to sub-grantee following Americares field finance procedures
General
– Bring leadership, fostering organizational culture and effectiveness, working with peers and counterparts across the organization to identify areas for continuous improvement, suggest and implement solutions
– Actively model and contribute to Americares values, policies, work culture and mission.
– Demonstrate integrity, ethical decision making, and accountability-based practices and interactions both in country and with HQ
– Partner with HQ Programs and operational teams to coordinate key financial decisions and updates
– Engage in and contribute to team spaces with openness, global competencies, and a growth mindset
– Other duties and responsibilities as assigned
MINIMUM Qualifications:
A bachelor’s degree in the field of finance or accounting and a minimum of 8 years’ experience as a CPA. Masters is an added advantage
At least 6 years’ experience managing finances and accounting of donor funded projects
Impeccable integrity and decision making that aligns with sound ethical leadership
Experience in management and auditing activities
Experience in the use of QuickBooks, NetSuite, Financial Edge or any accounting and financial software or ERP system
Experience training in finance and non-finance team on finance management.
Experience in Payroll processing
Experience in financial report, budget monitoring
Excellent interpersonal skills and strong communications skills; ability to develop partnerships across sectors and cultures
Strong organizational skills, capacity to think strategically and attention to detail
Excellent English-language writing skills and demonstrated experience meeting donors reporting requirements
Proficiency in Office 365 including Word, Excel, Teams, PowerPoint and SharePoint
Willingness and ability to travel at least two weeks per month
Review and internalize Americares Financial Procedures, donor compliance policies, and the chart of accounts. – Familiarize with accounting software, budget templates, and reporting tools. – Start reviewing current year budget and expenditures to understand financial health and gaps. – Begin monitoring expenditures against the approved budget for Tanzania. – Lead preparation of the monthly budget request for submission to HQ via the Country Director. – Support monthly closure activities including preparation of supporting schedules and reconciliation tasks. – Initiate tracking of liquidated vs. outstanding travel/activity advances. – Review and validate sub-grantee expenditure and submit it for approval. – Monitor partner financial reports and begin capacity-building support on grant financial management. – Lead preparation and submission of financial reconciliations to HQ. – Assess and alert SMT to any budget performance variances. – Ensure adherence to procurement and financial authorization protocols, seeking approvals as needed. – Lead a budget reforecasting and reallocation effort based on project realities. – Ensure accurate and compliant use of chart of accounts and exchange rates in all financial records. – Support the development of a corrective action plan for any budget deviations. – Continue ongoing support to partners on donor rule compliance and reporting. – Review internal control systems; implement risk mitigation steps, including improved segregation of duties and reconciliations. – Begin preparations for internal or external audit by coordinating with HQ Compliance and Risk teams. – Finalize and implement updates to local finance procedures. – Intensify review of advance liquidation and update the tracking tool. – Lead the planning phase for the upcoming annual budget, coordinating input from all departments. – Finalize and submit comprehensive financial reports with variance analysis. – Monitor and report on the findings of sub-grantee pre-award assessments. – Ensure disbursement of funds to sub-grantees and activities are in compliance with procedures.
A bachelor’s degree in the field of finance or accounting and a minimum of 8 years’ experience as a CPA. Masters is an added advantage At least 6 years’ experience managing finances and accounting of donor funded projects Impeccable integrity and decision making that aligns with sound ethical leadership Experience in management and auditing activities Experience in the use of QuickBooks, NetSuite, Financial Edge or any accounting and financial software or ERP system Experience training in finance and non-finance team on finance management. Experience in Payroll processing Experience in financial report, budget monitoring Excellent interpersonal skills and strong communications skills; ability to develop partnerships across sectors and cultures Strong organizational skills, capacity to think strategically and attention to detail Excellent English-language writing skills and demonstrated experience meeting donors reporting requirements Proficiency in Office 365 including Word, Excel, Teams, PowerPoint and SharePoint Willingness and ability to travel at least two weeks per month
JOB-685064ff1ae87
Vacancy title:
Finance Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]
Jobs at:
Americares
Deadline of this Job:
Monday, June 30 2025
Duty Station:
Tanzania | Dar es Salaam | Tanzania
Summary
Date Posted: Monday, June 16 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Americares is a health-focused relief and development organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies, and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.
Americares Values:
We create global community, treating people as they want to be treated.
We respond effectively and responsibly, putting plans into practice.
We embed ethics and equity in our work and workplace.
We are better together; partnership is at our core.
We ask and listen, to create sustainable solutions for a healthier tomorrow.
We commit to quality, growing and improving to ensure individuals and communities thrive.
POSITION SUMMARY
The Finance Officer will perform finance, accounting, compliance, internal control and risk management functions in line with Americares procedures and policies. S/he is responsible for the overall financial management of the country office budget including administration of sub-grant in Tanzania. The Finance Officer will monitor the use of financial resources, expenditures and preparation of the monthly and quarterly reports.
In the first 90 days, the role is expected to:
– Learn and live the Americares values
– Complete all required new hire onboarding training
– Build strong working relationships with the HQ finance team, Tanzania leaders, and key stakeholders across the organization
– Review and assess current financial systems, reporting processes, and internal controls, and identify opportunities for improvement
– Take ownership of the monthly close and financial reporting process, ensuring accuracy and timeliness
– Provide clear, organized financial reporting to support leadership decision-making and help align the budget with strategic goals
In the first 6 months, the role is expected to:
– Undergo Onboarding & Process Familiarization
– Strengthening Controls & Partner Support
– Lead a budget reforecasting and reallocation effort based on project realities.
– Review internal control systems; implement risk mitigation steps, including improved segregation of duties and reconciliations.
– Lead the planning phase for the upcoming annual budget, coordinating input from all departments.
– Finalize and submit comprehensive financial reports with variance analysis.
– Conduct a review session with the Country Director and HQ to assess achievements, challenges, and set priorities for the next 6 months.
In the first year, the role is expected to:
– Review and internalize Americares Financial Procedures, donor compliance policies, and the chart of accounts.
– Familiarize with accounting software, budget templates, and reporting tools.
– Start reviewing current year budget and expenditures to understand financial health and gaps.
– Begin monitoring expenditures against the approved budget for Tanzania.
– Lead preparation of the monthly budget request for submission to HQ via the Country Director.
– Support monthly closure activities including preparation of supporting schedules and reconciliation tasks.
– Initiate tracking of liquidated vs. outstanding travel/activity advances.
– Review and validate sub-grantee expenditure and submit it for approval.
– Monitor partner financial reports and begin capacity-building support on grant financial management.
– Lead preparation and submission of financial reconciliations to HQ.
– Assess and alert SMT to any budget performance variances.
– Ensure adherence to procurement and financial authorization protocols, seeking approvals as needed.
– Lead a budget reforecasting and reallocation effort based on project realities.
– Ensure accurate and compliant use of chart of accounts and exchange rates in all financial records.
– Support the development of a corrective action plan for any budget deviations.
– Continue ongoing support to partners on donor rule compliance and reporting.
– Review internal control systems; implement risk mitigation steps, including improved segregation of duties and reconciliations.
– Begin preparations for internal or external audit by coordinating with HQ Compliance and Risk teams.
– Finalize and implement updates to local finance procedures.
– Intensify review of advance liquidation and update the tracking tool.
– Lead the planning phase for the upcoming annual budget, coordinating input from all departments.
– Finalize and submit comprehensive financial reports with variance analysis.
– Monitor and report on the findings of sub-grantee pre-award assessments.
– Ensure disbursement of funds to sub-grantees and activities are in compliance with procedures.
DUTIES AND RESPONSIBILITIES:
– Financial Management
– Monitor expenditure against approved country budget
– Prepare budget review and pipeline analysis
– Review budget allocation/reallocation requests from Tanzania team and submit to the Country Director for review and to Field – -Accounting Manager based at HQ
– Lead annual budget planning effort in collaboration with the Tanzania Country Director, People and Talents Manager, and Project managers
– Lead financial reports and financial reconciliation
– Ensure proper templates are used for budget/funding requests from project team and partners
– Review, validate sub-grantees expenditure and budget request and submit to the Country Director for approval
– Submit monthly budget request to the Country Director for review before submission to HQ
– Ensure allowability and eligibility of expenses in accordance with Americares’ field finance policies and procedures
– Strengthen partners in financial management of grants
Accounting
– Maintain general Ledger account, payroll, account payable and month-end close procedures
– Ensure proper use of listed and approved chart of account codes for all projects in Tanzania
– Ensure month end closure of project accounting, including use and follow of month end checklist
– Ensure day exchange rate from Oanda is used to convert transaction from Tanzanian Shilling to US Dollars if transaction is in Tanzanian Shilling
– Prepare and provide supporting schedules and month end balance reconciliation and maintain records of checks, mobile money payment and wire transfer transactions using Americares approved accounting software
– Contribute to capacity development efforts for local partners related to compliance with donor rules and regulations
– Contribute to the monthly submission of financial report to HQ
Internal Control
– Follow global Americares guidelines and financial processes and procedures in the Tanzania country office regarding procurement, administrative and People and Talent activities
– Review invoices, documentation from vendors
– Seek Country Director approval prior to processing payment
– Lead forecast efforts to ensure adequate cash flow for the country office and its projects
– Monitor budget performance and alert Tanzania SMT of any deviation and variances and support the development of corrective action plan
– Monitor findings of pre-award assessment of sub-grantee in accordance with sub-grant management plan
– Select and check bank transactions to the general ledger and cash receipts on a weekly basis
– Advise colleagues on the handling of non-routine reporting transactions
– Partner with the Country Director and HQ teams to update as needed local employee Finance procedures and policies to ensure risk mitigation and systems for separation of duties and accounting checks and balances
Audit and Compliance
– Check chart of account coding for accuracy and compliance with Americares Field Financial Procedures and Policies
– Partner with HQ Legal, Compliance, and Risk Management Team as well as HQ Finance to establish internal and external audit calendars and collaborate on best practices and findings
– Lead local review of financial and audit reports, including vetting of audit vendors and services as needed
– Ensure liquidation of activity and travel advances according to Americares field financial policies and update advance tracking tool accordingly
– Alert the Country Director and HQ-based Country Office Accounting Manager on any outstanding advances not liquidated according to Americares field finance procedures
– Prepare and process disbursement of funding for activities and to sub-grantee following Americares field finance procedures
General
– Bring leadership, fostering organizational culture and effectiveness, working with peers and counterparts across the organization to identify areas for continuous improvement, suggest and implement solutions
– Actively model and contribute to Americares values, policies, work culture and mission.
– Demonstrate integrity, ethical decision making, and accountability-based practices and interactions both in country and with HQ
– Partner with HQ Programs and operational teams to coordinate key financial decisions and updates
– Engage in and contribute to team spaces with openness, global competencies, and a growth mindset
– Other duties and responsibilities as assigned
MINIMUM Qualifications:
A bachelor’s degree in the field of finance or accounting and a minimum of 8 years’ experience as a CPA. Masters is an added advantage
At least 6 years’ experience managing finances and accounting of donor funded projects
Impeccable integrity and decision making that aligns with sound ethical leadership
Experience in management and auditing activities
Experience in the use of QuickBooks, NetSuite, Financial Edge or any accounting and financial software or ERP system
Experience training in finance and non-finance team on finance management.
Experience in Payroll processing
Experience in financial report, budget monitoring
Excellent interpersonal skills and strong communications skills; ability to develop partnerships across sectors and cultures
Strong organizational skills, capacity to think strategically and attention to detail
Excellent English-language writing skills and demonstrated experience meeting donors reporting requirements
Proficiency in Office 365 including Word, Excel, Teams, PowerPoint and SharePoint
Willingness and ability to travel at least two weeks per month
Work Hours: 8
Experience in Months: 72
Level of Education: bachelor degree
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