Background

Toto Kids Clothing Company is a children's clothing brand in Tanzania. Toto Kids seeks to recruit a Finance and Administration Officer for its shops located in Dar es Salaam.

The Finance & Administration Officer is responsible for managing the company’s financial records, ensuring tax compliance, overseeing administrative functions, supporting payroll administration, and providing accurate financial information to management. The role plays a critical part in maintaining strong internal controls, regulatory compliance, and efficient day-to-day business operations.

Key Responsibilities

Finance & Accounting

• Maintain accurate and up-to-date accounting records.
• Record daily sales, purchases, expenses, and bank transactions.
• Prepare monthly, quarterly, and annual financial reports.
• Perform bank reconciliations and cash flow monitoring.
• Manage accounts payable and accounts receivable.
• Monitor company budgets and expenses.
• Support inventory accounting and stock reconciliation.
• Ensure proper filing and safekeeping of financial documents.

Tax Compliance

• Prepare and submit VAT, PAYE, withholding tax, and other statutory returns.
• Ensure compliance with Tanzania Revenue Authority (TRA) requirements.
• Maintain accurate tax records and supporting documentation.
• Coordinate with external auditors and tax consultants during audits and reviews.
• Monitor tax deadlines and ensure timely payments and filings.

Payroll & Human Resources Administration

• Prepare monthly payroll and employee payment schedules.
• Maintain employee records and personnel files.
• Administer statutory deductions and employee benefits.
• Support recruitment, onboarding, and staff administration processes.
• Monitor staff attendance and leave records.

Administrative Duties

• Manage office administration and procurement activities.
• Coordinate utility payments, licenses, permits, and insurance renewals.
• Maintain company assets and administrative records.
• Support management with operational reporting and documentation.
• Ensure compliance with company policies and procedures.

Internal Controls & Compliance

• Implement and maintain financial controls to safeguard company assets.
• Verify accuracy of transactions and supporting documents.
• Assist in developing and improving financial and administrative procedures.
• Ensure compliance with applicable laws, regulations, and company policies.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Professional Qualifications

Preferred:

• CPA (Tanzania) - Completed or Part Qualified.
• ACCA - Completed or Part Qualified.

Experience

• Minimum 3 years of experience in accounting, finance, or administration.
• Experience in retail, trading, distribution, or FMCG businesses is preferred.
• Demonstrated experience in tax compliance and statutory reporting.
• Experience using accounting software such as QuickBooks, Sage, Zoho Books, or similar systems.

Required Skills

• Strong knowledge of accounting principles and financial reporting.
• Good understanding of Tanzania tax laws and TRA compliance requirements.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Excellent organizational and record-keeping skills.
• High level of integrity, confidentiality, and professionalism.
• Ability to meet deadlines and work independently.
• Strong communication and interpersonal skills.

• Maintain accurate and up-to-date accounting records.
• Record daily sales, purchases, expenses, and bank transactions.
• Prepare monthly, quarterly, and annual financial reports.
• Perform bank reconciliations and cash flow monitoring.
• Manage accounts payable and accounts receivable.
• Monitor company budgets and expenses.
• Support inventory accounting and stock reconciliation.
• Ensure proper filing and safekeeping of financial documents.
• Prepare and submit VAT, PAYE, withholding tax, and other statutory returns.
• Ensure compliance with Tanzania Revenue Authority (TRA) requirements.
• Maintain accurate tax records and supporting documentation.
• Coordinate with external auditors and tax consultants during audits and reviews.
• Monitor tax deadlines and ensure timely payments and filings.
• Prepare monthly payroll and employee payment schedules.
• Maintain employee records and personnel files.
• Administer statutory deductions and employee benefits.
• Support recruitment, onboarding, and staff administration processes.
• Monitor staff attendance and leave records.
• Manage office administration and procurement activities.
• Coordinate utility payments, licenses, permits, and insurance renewals.
• Maintain company assets and administrative records.
• Support management with operational reporting and documentation.
• Ensure compliance with company policies and procedures.
• Implement and maintain financial controls to safeguard company assets.
• Verify accuracy of transactions and supporting documents.
• Assist in developing and improving financial and administrative procedures.
• Ensure compliance with applicable laws, regulations, and company policies.

• Strong knowledge of accounting principles and financial reporting.
• Good understanding of Tanzania tax laws and TRA compliance requirements.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Excellent organizational and record-keeping skills.
• High level of integrity, confidentiality, and professionalism.
• Ability to meet deadlines and work independently.
• Strong communication and interpersonal skills.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• CPA (Tanzania) - Completed or Part Qualified.
• ACCA - Completed or Part Qualified.
• Minimum 3 years of experience in accounting, finance, or administration.
• Experience in retail, trading, distribution, or FMCG businesses is preferred.
• Demonstrated experience in tax compliance and statutory reporting.
• Experience using accounting software such as QuickBooks, Sage, Zoho Books, or similar systems.