POSITION

Clerk 2 - Environment

DEPARTMENT

Environment

LOCATION

Geita Gold Mine Tanzania

EMPLOYMENT STATUS

Full Time

JOB LEVEL

1M/ B4

OBJECTIVE OF THE ROLE

To provide effective administrative, document control, procurement and logistical support to the Environment Department, ensuring that departmental records, transactions, correspondence, meetings, supplies and routine administrative processes are completed accurately, efficiently and on time. The role supports the Environment Manager and departmental team by maintaining organised records, coordinating administrative activities and facilitating routine business processes required for the effective operation of the department.

ROLE ACCOUNTABILITIES

• Maintain an organised electronic and physical filing system for Environment Department records, correspondence, reports and supporting documents.
• Maintain departmental document registers, trackers and administrative records, including monitoring due dates and following up outstanding submissions or actions.
• Upload, circulate and track documents through DocuSign and other approved document-management platforms.
• Create and track material reservations, purchase requisitions and service entry sheets in SAP as instructed by the responsible departmental personnel.
• Maintain records of departmental purchases, service orders, deliveries and supporting documentation and assist with follow-up of outstanding procurement transactions.
• Maintain stock records for office supplies and other routine departmental consumables and initiate replenishment requests as required.
• Coordinate routine departmental administrative arrangements including meetings, meeting rooms, invitations, travel, accommodation and gate-pass requests.
• Prepare meeting documentation, record minutes where required and maintain action trackers for departmental meetings.
• Receive, register, distribute and file departmental correspondence and assist with preparation and formatting of routine letters, memos, reports and presentations.
• Upload and maintain approved departmental documents on KIOSK and other designated internal platforms in accordance with document-control requirements.
• Provide logistical and administrative support for environmental field activities, including preparation of forms, labels, equipment registers, transport arrangements and dispatch/receipt of samples where required.
• Coordinate routine administrative communication with suppliers, contractors, laboratories and other service providers as directed by departmental personnel.
• Compile routine departmental administrative information and statistics for reports using approved source information.
• Perform other reasonable administrative duties assigned by the Manager: Environment consistent with the purpose and level of the role.

ROLE REQUIREMENTS

Education & Qualification

• Certificate or Diploma in Business Administration, Office Administration, Records Management, Procurement/Supply Chain, Secretarial Studies, Information Management or a related discipline.

Experience

• Minimum 1–2 years’ experience in office administration, records management, document control, procurement support or a similar clerical role.
• Experience in mining, construction, industrial or other operational environments would be advantageous.
• Experience using SAP or another ERP system would be advantageous.
• Experience with electronic document-management and approval systems would be advantageous.

Knowledge & Skills

• Ability to meet applicable mine-site access and safety requirements.
• MS Word, Excel, PowerPoint and Outlook.
• Basic SAP/ERP transaction processing.
• Electronic document management and filing.
• Records and register management.
• Basic procurement administration.
• Document formatting and correspondence preparation.
• Basic data entry and reporting.
• General understanding of environmental department activities.
• Planning and organization.
• Attention to detail and accuracy.
• Time management and prioritization.
• Follow-up and action tracking.
• Confidentiality and information handling.
• Clear written and verbal communication.
• Customer/service orientation.
• Ability to manage multiple routine tasks and deadlines.
• Self-management and accountability.
• Initiative within defined responsibilities.
• Teamwork and collaboration.
• Reliability and dependability.
• Adaptability.
• Respectful communication.
• Commitment to safety and compliance.

Local Benefits

AngloGold Ashanti offers a comprehensive and competitive benefits package designed to support employees’ health, financial security, and overall well-being.

• Medical insurance, employee assistance programmes, and wellbeing initiatives.
• Company-supported pension or provident fund contributions.
• Annual leave, sick leave, and public holidays in line with company policy.

• Maintain an organised electronic and physical filing system for Environment Department records, correspondence, reports and supporting documents.
• Maintain departmental document registers, trackers and administrative records, including monitoring due dates and following up outstanding submissions or actions.
• Upload, circulate and track documents through DocuSign and other approved document-management platforms.
• Create and track material reservations, purchase requisitions and service entry sheets in SAP as instructed by the responsible departmental personnel.
• Maintain records of departmental purchases, service orders, deliveries and supporting documentation and assist with follow-up of outstanding procurement transactions.
• Maintain stock records for office supplies and other routine departmental consumables and initiate replenishment requests as required.
• Coordinate routine departmental administrative arrangements including meetings, meeting rooms, invitations, travel, accommodation and gate-pass requests.
• Prepare meeting documentation, record minutes where required and maintain action trackers for departmental meetings.
• Receive, register, distribute and file departmental correspondence and assist with preparation and formatting of routine letters, memos, reports and presentations.
• Upload and maintain approved departmental documents on KIOSK and other designated internal platforms in accordance with document-control requirements.
• Provide logistical and administrative support for environmental field activities, including preparation of forms, labels, equipment registers, transport arrangements and dispatch/receipt of samples where required.
• Coordinate routine administrative communication with suppliers, contractors, laboratories and other service providers as directed by departmental personnel.
• Compile routine departmental administrative information and statistics for reports using approved source information.
• Perform other reasonable administrative duties assigned by the Manager: Environment consistent with the purpose and level of the role.

• Ability to meet applicable mine-site access and safety requirements.
• MS Word, Excel, PowerPoint and Outlook.
• Basic SAP/ERP transaction processing.
• Electronic document management and filing.
• Records and register management.
• Basic procurement administration.
• Document formatting and correspondence preparation.
• Basic data entry and reporting.
• General understanding of environmental department activities.
• Planning and organization.
• Attention to detail and accuracy.
• Time management and prioritization.
• Follow-up and action tracking.
• Confidentiality and information handling.
• Clear written and verbal communication.
• Customer/service orientation.
• Ability to manage multiple routine tasks and deadlines.
• Self-management and accountability.
• Initiative within defined responsibilities.
• Teamwork and collaboration.
• Reliability and dependability.
• Adaptability.
• Respectful communication.
• Commitment to safety and compliance.

• Certificate or Diploma in Business Administration, Office Administration, Records Management, Procurement/Supply Chain, Secretarial Studies, Information Management or a related discipline.