The position

Aga Khan Education Service, Tanzania (AKES, T) is a mission-driven education organization committed to academic excellence, pluralism, teacher development, and enabling every student to achieve their highest potential. We serve a diverse population of students and staff across multiple campuses and are dedicated to fostering a supportive, inclusive, and high‑performance work environment.

The Aga Khan Education Services in Tanzania operates three schools, offering education from nursery to secondary levels. Our schools are committed to providing quality education that develops a broad set of personal, social, and intellectual skills, with a strong emphasis on independent inquiry and critical thinking.

The roots of Aga Khan schools in Tanzania trace back to the 19th century, beginning with a girls’ school established in Zanzibar in 1905 by Sir Sultan Mohamed Shah Aga Khan III. Today, AKES,T continues this legacy by implementing educational programs that equip students with essential life skills and a strong intellectual foundation, preparing them to thrive in an increasingly globalized and technologically advanced world.

Position Summary

AKES Tanzania is seeking a highly organized and detail-oriented Admissions, Data, Exam and Student Information System (SIS) Coordinator to support efficient school operations and high-quality service delivery. This key role is responsible for managing student admissions and enrolment, maintaining accurate student data, coordinating examinations and assessments, and administering the school’s Student Information System (SIS).

Key Responsibilities

1. Admissions and Enrolment Management
   • Manage the full admissions cycle, including inquiries, applications, interviews, assessments, and enrolment.
   • Respond promptly and professionally to prospective parent inquiries.
   • Schedule and coordinate assessments, parent meetings, and school tours.
   • Maintain accurate admissions and enrolment records within the SIS.
   • Prepare admission reports, enrolment dashboards, and projections for leadership.
2. Data Management and Reporting
   • Maintain accurate and up-to-date student records throughout the academic year.
   • Ensure compliance with AKES data protection, privacy, and information management policies.
   • Generate regular and ad hoc reports for academic, HR, finance, and leadership teams.
   • Support verification of attendance, academic performance, and demographic data.
3. Examination and Assessment Coordination
   • Coordinate internal and external assessments and examinations.
   • Prepare examination timetables, invigilation schedules, and logistical arrangements.
   • Ensure secure handling, storage, and distribution of examination materials.
   • Support teachers in entering grades, assessments, and report data into the SIS.
4. SIS Administration
   • Serve as the primary SIS administrator for the school.
   • Manage user accounts, roles, permissions, and data workflows.
   • Support staff in effective use of SIS modules including admissions, attendance, academics, behavior, and communication.
   • Coordinate system updates, enhancements, and troubleshooting with AKES IT and global SIS teams
5. Communication and Customer Service
   • Provide high-quality customer service to current and prospective parents.
   • Communicate admissions outcomes, assessment results, and academic updates professionally.
   • Support school events related to admissions, examinations, orientation, and parent engagement

The requirements

Qualifications and Experience

Minimum Qualifications

• Bachelor’s degree in Education, Business Administration, ICT, Statistics, or a related field.
• Minimum of three (3) years’ experience in school administration, admissions, data management, or examination coordination.
• Strong computer skills, particularly in Student Information Systems, Microsoft Excel, and database tools.

Preferred Qualifications

• Experience working in international school environments (Cambridge, IB, and National Curriculum).
• Training or certification in data management or ICT systems.
• Experience in multicultural or diverse educational settings.

Skills and Competencies

• Excellent organizational and multitasking skills.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively with academic, administrative, and IT teams.
• Customer-focused approach and professional demeanor.

Personal Attributes

• Ethical, responsible, and committed to student wellbeing.
• Calm under pressure and solution oriented.
• Self-motivated, proactive, and dependable.
• Flexible and willing to learn new systems and processes.

• Manage the full admissions cycle, including inquiries, applications, interviews, assessments, and enrolment.
• Respond promptly and professionally to prospective parent inquiries.
• Schedule and coordinate assessments, parent meetings, and school tours.
• Maintain accurate admissions and enrolment records within the SIS.
• Prepare admission reports, enrolment dashboards, and projections for leadership.
• Maintain accurate and up-to-date student records throughout the academic year.
• Ensure compliance with AKES data protection, privacy, and information management policies.
• Generate regular and ad hoc reports for academic, HR, finance, and leadership teams.
• Support verification of attendance, academic performance, and demographic data.
• Coordinate internal and external assessments and examinations.
• Prepare examination timetables, invigilation schedules, and logistical arrangements.
• Ensure secure handling, storage, and distribution of examination materials.
• Support teachers in entering grades, assessments, and report data into the SIS.
• Serve as the primary SIS administrator for the school.
• Manage user accounts, roles, permissions, and data workflows.
• Support staff in effective use of SIS modules including admissions, attendance, academics, behavior, and communication.
• Coordinate system updates, enhancements, and troubleshooting with AKES IT and global SIS teams
• Provide high-quality customer service to current and prospective parents.
• Communicate admissions outcomes, assessment results, and academic updates professionally.
• Support school events related to admissions, examinations, orientation, and parent engagement

• Excellent organizational and multitasking skills.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively with academic, administrative, and IT teams.
• Customer-focused approach and professional demeanor.

• Bachelor’s degree in Education, Business Administration, ICT, Statistics, or a related field.
• Minimum of three (3) years’ experience in school administration, admissions, data management, or examination coordination.
• Strong computer skills, particularly in Student Information Systems, Microsoft Excel, and database tools.
• Experience working in international school environments (Cambridge, IB, and National Curriculum).
• Training or certification in data management or ICT systems.
• Experience in multicultural or diverse educational settings.