Administrative and Operations Support
2025-06-21T11:59:26+00:00
Panthera Corporation
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_6080/logo/Panthera%20Corporation.png
https://panthera.org/
FULL_TIME
Tabora
Tabora Urban
00000
Tanzania
Nonprofit, and NGO
Admin & Office
2025-08-01T17:00:00+00:00
Tanzania
8
Overview
The Administrative and Operations Support will assist with specific day-to-day administrative duties relating to financial, human resources and operational functions of Panthera in Tanzania.
The role will liaise with our Finance and Human Resources team at the Southern and East Africa Regional Hub, ensuring documentation and processes are up-to-date and in line with Panthera policies and donor requirements.
Responsibilities & duties
Financial Administration
- Manage all administrative aspects related to the local bank account.
- Populate and coordinate submission of monthly local entity reports (based on bank statements) for the Tanzania entity.
- Prepare payment requests with all necessary supporting documentation in line with internal procedures; including submitting of invoices and expense reports in Panthera’s expense reporting system.
- Based on fully approved payment requests, populate a weekly payables list, and provide supporting documentation for processing and authorisation.
- Coordinate local payments and transfers, including regular disbursements to TAWA and service providers, ensuring accurate invoicing, receipts, and reconciliations.
- Perform first line auditing of employee cash advance reports and local entity bank reports to ensure internal/external auditing compliance is adhered to
- Liaise with Panthera’s Regional Finance team to ensure financial transactions are properly recorded and documented, to ensure adherence to both Tanzanian legal standards and donor obligations.
- Support procurement planning and ensure compliance with Panthera’s internal procurement policies and donor requirements.
- Assist the Regional Hub for the the preparation and timely submission of financial documentation for required external audits, donor, and statutory reporting.
Human Resource Administration & Compliance
- Maintain well-organised general administrative and personnel records in accordance with Panthera Regional Hub’s guidelines and audit requirements.
- Work closely with Regional Human Resources and Compliance Manager to ensure compliance with local labour legislation and HR auditing requirements within country.
- Coordinate with the Regional Human Resources and Compliance Manager, to assist with recruitment when required, drafting employee and consultancy/service contracts when required, on boarding, time keeping, leave management, and other in country HR related administrative tasks.
- Support the implementation of regional and country specific and regional Human Resource policies and procedures.
- Working closely with the Regional Human Resources and Compliance Manager, engage with relevant authorities and service providers in country when required, in order to ensure compliance with Tanzanian NGO regulation and other relevant in country legislation.
- Collate all entity related documentation and ensure any changes to the entity are documented accordingly.
Operations
- Support operations on the ground which includes, but is not limited to procurement of fuel, rations and equipment.
- Ensure that all project equipment, including vehicles are regularly maintained and kept in good working condition.
- Where necessary, attend and assist with training events and workshops.
- Participate in regular internal project meetings.
- Engage with external stakeholders as and when required.
Qualifications, experience and personality traits
- Degree or diploma in Business Administration, Public Administration, Project Management, or a related field.
- Qualification in Human Resources within country will be advantageous
- At least 3 years of experience in an administrative or operations role, ideally in the NGO sector.
- Familiarity with Tanzanian NGO regulations, HR processes, and procurement standards.
- Strong organisational skills and attention to detail.
- Proven ability to coordinate effectively with external service providers.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Valid driver’s license required.
- Fluency in English and Kiswahili.
Financial Administration Manage all administrative aspects related to the local bank account. Populate and coordinate submission of monthly local entity reports (based on bank statements) for the Tanzania entity. Prepare payment requests with all necessary supporting documentation in line with internal procedures; including submitting of invoices and expense reports in Panthera’s expense reporting system. Based on fully approved payment requests, populate a weekly payables list, and provide supporting documentation for processing and authorisation. Coordinate local payments and transfers, including regular disbursements to TAWA and service providers, ensuring accurate invoicing, receipts, and reconciliations. Perform first line auditing of employee cash advance reports and local entity bank reports to ensure internal/external auditing compliance is adhered to Liaise with Panthera’s Regional Finance team to ensure financial transactions are properly recorded and documented, to ensure adherence to both Tanzanian legal standards and donor obligations. Support procurement planning and ensure compliance with Panthera’s internal procurement policies and donor requirements. Assist the Regional Hub for the the preparation and timely submission of financial documentation for required external audits, donor, and statutory reporting. Human Resource Administration & Compliance Maintain well-organised general administrative and personnel records in accordance with Panthera Regional Hub’s guidelines and audit requirements. Work closely with Regional Human Resources and Compliance Manager to ensure compliance with local labour legislation and HR auditing requirements within country. Coordinate with the Regional Human Resources and Compliance Manager, to assist with recruitment when required, drafting employee and consultancy/service contracts when required, on boarding, time keeping, leave management, and other in country HR related administrative tasks. Support the implementation of regional and country specific and regional Human Resource policies and procedures. Working closely with the Regional Human Resources and Compliance Manager, engage with relevant authorities and service providers in country when required, in order to ensure compliance with Tanzanian NGO regulation and other relevant in country legislation. Collate all entity related documentation and ensure any changes to the entity are documented accordingly. Operations Support operations on the ground which includes, but is not limited to procurement of fuel, rations and equipment. Ensure that all project equipment, including vehicles are regularly maintained and kept in good working condition. Where necessary, attend and assist with training events and workshops. Participate in regular internal project meetings. Engage with external stakeholders as and when required.
Degree or diploma in Business Administration, Public Administration, Project Management, or a related field. Qualification in Human Resources within country will be advantageous At least 3 years of experience in an administrative or operations role, ideally in the NGO sector. Familiarity with Tanzanian NGO regulations, HR processes, and procurement standards. Strong organisational skills and attention to detail. Proven ability to coordinate effectively with external service providers. Proficiency in Microsoft Office (Word, Excel, Outlook). Valid driver’s license required. Fluency in English and Kiswahili.
JOB-68569e9e73a64
Vacancy title:
Administrative and Operations Support
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Panthera Corporation
Deadline of this Job:
Friday, August 1 2025
Duty Station:
Tabora | Tabora Urban | Tanzania
Summary
Date Posted: Saturday, June 21 2025, Base Salary: Not Disclosed
Similar Jobs in Tanzania
Learn more about Panthera Corporation
Panthera Corporation jobs in Tanzania
JOB DETAILS:
Overview
The Administrative and Operations Support will assist with specific day-to-day administrative duties relating to financial, human resources and operational functions of Panthera in Tanzania.
The role will liaise with our Finance and Human Resources team at the Southern and East Africa Regional Hub, ensuring documentation and processes are up-to-date and in line with Panthera policies and donor requirements.
Responsibilities & duties
Financial Administration
- Manage all administrative aspects related to the local bank account.
- Populate and coordinate submission of monthly local entity reports (based on bank statements) for the Tanzania entity.
- Prepare payment requests with all necessary supporting documentation in line with internal procedures; including submitting of invoices and expense reports in Panthera’s expense reporting system.
- Based on fully approved payment requests, populate a weekly payables list, and provide supporting documentation for processing and authorization.
- Coordinate local payments and transfers, including regular disbursements to TAWA and service providers, ensuring accurate invoicing, receipts, and reconciliations.
- Perform first line auditing of employee cash advance reports and local entity bank reports to ensure internal/external auditing compliance is adhered to
- Liaise with Panthera’s Regional Finance team to ensure financial transactions are properly recorded and documented, to ensure adherence to both Tanzanian legal standards and donor obligations.
- Support procurement planning and ensure compliance with Panthera’s internal procurement policies and donor requirements.
- Assist the Regional Hub for the the preparation and timely submission of financial documentation for required external audits, donor, and statutory reporting.
Human Resource Administration & Compliance
- Maintain well-organised general administrative and personnel records in accordance with Panthera Regional Hub’s guidelines and audit requirements.
- Work closely with Regional Human Resources and Compliance Manager to ensure compliance with local labour legislation and HR auditing requirements within country.
- Coordinate with the Regional Human Resources and Compliance Manager, to assist with recruitment when required, drafting employee and consultancy/service contracts when required, on boarding, time keeping, leave management, and other in country HR related administrative tasks.
- Support the implementation of regional and country specific and regional Human Resource policies and procedures.
- Working closely with the Regional Human Resources and Compliance Manager, engage with relevant authorities and service providers in country when required, in order to ensure compliance with Tanzanian NGO regulation and other relevant in country legislation.
- Collate all entity related documentation and ensure any changes to the entity are documented accordingly.
Operations
- Support operations on the ground which includes, but is not limited to procurement of fuel, rations and equipment.
- Ensure that all project equipment, including vehicles are regularly maintained and kept in good working condition.
- Where necessary, attend and assist with training events and workshops.
- Participate in regular internal project meetings.
- Engage with external stakeholders as and when required.
Qualifications, experience and personality traits
- Degree or diploma in Business Administration, Public Administration, Project Management, or a related field.
- Qualification in Human Resources within country will be advantageous
- At least 3 years of experience in an administrative or operations role, ideally in the NGO sector.
- Familiarity with Tanzanian NGO regulations, HR processes, and procurement standards.
- Strong organisational skills and attention to detail.
- Proven ability to coordinate effectively with external service providers.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Valid driver’s license required.
- Fluency in English and Kiswahili.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
All Jobs | QUICK ALERT SUBSCRIPTION
