Administration Assistant & Receptionist – Dental Clinic
2025-05-08T07:25:10+00:00
CVPeople Tanzania
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FULL_TIME
Dar Es Salaam
Tanzania
00000
Tanzania
Consulting
Admin & Office
2025-05-17T17:00:00+00:00
Tanzania
8
Job Description
We are seeking a dynamic and professional Administration Assistant & Receptionist to manage front-desk operations and provide administrative support at our client’s dental clinic. This dual role is vital in ensuring excellent patient service and smooth day-to-day clinic operations. The ideal candidate will be the first point of contact for patients, while also handling key administrative tasks to support the dental team.
Key Responsibilities:
Front Desk & Patient Interaction:
- Greet patients warmly and professionally as they arrive at the clinic.
- Manage appointment scheduling, confirmations, cancellations, and reminders.
- Handle incoming calls and respond to inquiries about clinic services and appointment availability.
- Guide patients through registration, intake forms, and insurance verification.
- Maintain a clean, organized, and welcoming reception area.
Administrative Duties:
- Maintain accurate patient records both digitally and in physical files.
- Assist with billing, invoicing, and processing of insurance claims and payments.
- Monitor and manage clinic supplies, equipment inventory, and order replenishment.
- Prepare daily, weekly, and monthly administrative reports as required.
- Coordinate internal communications and support clinic staff scheduling.
Requirements
Knowledge and Experience
- Diploma in Business Administration, Office Management, or a related field; healthcare or dental administration is a plus.
- Proven experience in a receptionist or administrative role, preferably in a healthcare or dental setting.
- Strong computer skills and experience with clinic management or scheduling software.
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask, work independently, and maintain confidentiality and professionalism.
- Graduates are encouraged to apply.
Front Desk & Patient Interaction: Greet patients warmly and professionally as they arrive at the clinic. Manage appointment scheduling, confirmations, cancellations, and reminders. Handle incoming calls and respond to inquiries about clinic services and appointment availability. Guide patients through registration, intake forms, and insurance verification. Maintain a clean, organized, and welcoming reception area. Administrative Duties: Maintain accurate patient records both digitally and in physical files. Assist with billing, invoicing, and processing of insurance claims and payments. Monitor and manage clinic supplies, equipment inventory, and order replenishment. Prepare daily, weekly, and monthly administrative reports as required. Coordinate internal communications and support clinic staff scheduling.
Diploma in Business Administration, Office Management, or a related field; healthcare or dental administration is a plus. Proven experience in a receptionist or administrative role, preferably in a healthcare or dental setting. Strong computer skills and experience with clinic management or scheduling software. Excellent communication, interpersonal, and organizational skills. Ability to multitask, work independently, and maintain confidentiality and professionalism. Graduates are encouraged to apply.
JOB-681c5c56a8eec
Vacancy title:
Administration Assistant & Receptionist – Dental Clinic
[Type: FULL_TIME, Industry: Consulting, Category: Admin & Office]
Jobs at:
CVPeople Tanzania
Deadline of this Job:
Saturday, May 17 2025
Duty Station:
Dar Es Salaam | Tanzania | Tanzania
Summary
Date Posted: Thursday, May 8 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Description
We are seeking a dynamic and professional Administration Assistant & Receptionist to manage front-desk operations and provide administrative support at our client’s dental clinic. This dual role is vital in ensuring excellent patient service and smooth day-to-day clinic operations. The ideal candidate will be the first point of contact for patients, while also handling key administrative tasks to support the dental team.
Key Responsibilities:
Front Desk & Patient Interaction:
- Greet patients warmly and professionally as they arrive at the clinic.
- Manage appointment scheduling, confirmations, cancellations, and reminders.
- Handle incoming calls and respond to inquiries about clinic services and appointment availability.
- Guide patients through registration, intake forms, and insurance verification.
- Maintain a clean, organized, and welcoming reception area.
Administrative Duties:
- Maintain accurate patient records both digitally and in physical files.
- Assist with billing, invoicing, and processing of insurance claims and payments.
- Monitor and manage clinic supplies, equipment inventory, and order replenishment.
- Prepare daily, weekly, and monthly administrative reports as required.
- Coordinate internal communications and support clinic staff scheduling.
Requirements
Knowledge and Experience
- Diploma in Business Administration, Office Management, or a related field; healthcare or dental administration is a plus.
- Proven experience in a receptionist or administrative role, preferably in a healthcare or dental setting.
- Strong computer skills and experience with clinic management or scheduling software.
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask, work independently, and maintain confidentiality and professionalism.
- Graduates are encouraged to apply.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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