Job description

Financial accounting and record keeping

• Maintain the general ledger — post journals, accruals, prepayments, provisions and depreciation.
• Perform monthly reconciliations: bank accounts, supplier and customer statements, control accounts, inter-company and inter-branch balances.
• Maintain the fixed asset register, run depreciation schedules, and coordinate physical asset verification and disposals.
• Ensure complete, properly authorised documentation for every transaction.

Accounts payable and receivable

• Verify supplier invoices against purchase orders and goods received notes; schedule and process payments.
• Raise customer invoices, monitor the debtors ageing report, follow up on collections and escalate overdue accounts.
• Administer petty cash, staff imprest and advance retirements.

Reporting

• Prepare monthly, quarterly and annual management accounts — income statement, balance sheet and cash flow.
• Produce budget-versus-actual variance analysis with written commentary on significant movements.
• Support preparation of annual statutory financial statements in line with IFRS.
• Prepare donor, grant or project-specific financial reports where applicable.

Budgeting, forecasting and analysis

• Assist in preparing the annual budget and periodic reforecasts.
• Maintain rolling cash flow forecasts and monitor liquidity.
• Carry out cost, margin and profitability analysis; support business cases and investment appraisals.

Tax and statutory compliance

• Compute, file and pay withholding tax, PAYE and social security contributions within statutory deadlines.
• Maintain a compliance calendar and keep supporting reconciliations audit-ready.
• Liaise with the revenue authority on assessments, refunds and queries; keep business licences and registrations current.

Payroll

Prepare monthly payroll, statutory deductions and payslips; reconcile payroll to the ledger and to statutory returns.

Audit and internal control

• Prepare audit schedules and lead-sheets; act as focal point for external and internal auditors.
• Implement audit recommendations and track remediation.
• Apply and monitor internal controls, enforce segregation of duties, and flag irregularities or suspected fraud.

Treasury and banking

• Process payments and transfers, manage banking relationships and signatory mandates.
• Handle foreign currency transactions and maintain loan and lease amortisation schedules.

Systems and administration

• Maintain data integrity in the accounting system and support system upgrades or migrations.
• Reconcile inventory and support procurement, contract and supplier management.
• Any other duties reasonably assigned by the Finance Manager.

Requirements

• High level of integrity, confidentiality and professional ethics.
• Strong analytical and problem-solving ability with attention to detail.
• Ability to meet strict reporting deadlines and work under pressure.
• Clear written and verbal communication, including explaining financial matters to non-finance colleagues.
• Organised, self-driven and able to work with minimal supervision.

Professional qualifications

Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a related field.

A Master’s degree (MBA, MSc Finance) is an added advantage.

• Maintain the general ledger — post journals, accruals, prepayments, provisions and depreciation.
• Perform monthly reconciliations: bank accounts, supplier and customer statements, control accounts, inter-company and inter-branch balances.
• Maintain the fixed asset register, run depreciation schedules, and coordinate physical asset verification and disposals.
• Ensure complete, properly authorised documentation for every transaction.
• Verify supplier invoices against purchase orders and goods received notes; schedule and process payments.
• Raise customer invoices, monitor the debtors ageing report, follow up on collections and escalate overdue accounts.
• Administer petty cash, staff imprest and advance retirements.
• Prepare monthly, quarterly and annual management accounts — income statement, balance sheet and cash flow.
• Produce budget-versus-actual variance analysis with written commentary on significant movements.
• Support preparation of annual statutory financial statements in line with IFRS.
• Prepare donor, grant or project-specific financial reports where applicable.
• Assist in preparing the annual budget and periodic reforecasts.
• Maintain rolling cash flow forecasts and monitor liquidity.
• Carry out cost, margin and profitability analysis; support business cases and investment appraisals.
• Compute, file and pay withholding tax, PAYE and social security contributions within statutory deadlines.
• Maintain a compliance calendar and keep supporting reconciliations audit-ready.
• Liaise with the revenue authority on assessments, refunds and queries; keep business licences and registrations current.
• Prepare monthly payroll, statutory deductions and payslips; reconcile payroll to the ledger and to statutory returns.
• Prepare audit schedules and lead-sheets; act as focal point for external and internal auditors.
• Implement audit recommendations and track remediation.
• Apply and monitor internal controls, enforce segregation of duties, and flag irregularities or suspected fraud.
• Process payments and transfers, manage banking relationships and signatory mandates.
• Handle foreign currency transactions and maintain loan and lease amortisation schedules.
• Maintain data integrity in the accounting system and support system upgrades or migrations.
• Reconcile inventory and support procurement, contract and supplier management.
• Any other duties reasonably assigned by the Finance Manager.

• High level of integrity, confidentiality and professional ethics.
• Strong analytical and problem-solving ability with attention to detail.
• Ability to meet strict reporting deadlines and work under pressure.
• Clear written and verbal communication, including explaining financial matters to non-finance colleagues.
• Organised, self-driven and able to work with minimal supervision.

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a related field.
• A Master’s degree (MBA, MSc Finance) is an added advantage.