Job Purpose

The Accounting & Administration Intern will provide support to the Finance and Administration function of AmCham Tanzania. The role will assist with routine accounting, financial documentation, administrative coordination, procurement, records management, and office operations.

The position is intended to provide practical exposure to financial and administrative processes while ensuring that assigned tasks are completed accurately, efficiently, and in accordance with organizational policies and procedures.

Key Responsibilities

Accounting & Financial Administration

• Assist with recording and maintaining financial transactions and supporting documentation.
• Prepare, organize, and file invoices, receipts, payment vouchers, purchase documents, and other financial records.
• Assist with petty cash management and reconciliation.
• Support bank and cash reconciliations and identify discrepancies for review.
• Assist with expense tracking and preparation of financial schedules.
• Support preparing routine financial reports and summaries.
• Assist in monitoring expenditure against approved budgets.
• Ensure financial documentation is complete, properly authorized, and systematically filed.
• Assist in preparing and organizing documents required for internal and external audits.

Office Administration

• Maintain organized physical and electronic administrative records.
• Assist with preparation and filing of correspondence, reports, minutes, forms, and other organizational documents.
• Support scheduling and coordination of internal meetings.
• Assist with travel, accommodation, transport, and logistical arrangements where required.
• Monitor office supplies and support inventory management.
• Assist with maintaining office equipment, asset, and inventory records.

Membership Administration

• Support the administration and maintenance of membership records, databases, and related documentation.
• Assist with member registration, onboarding, renewals, and updates to member information.
• Assist in tracking membership fees, payments, outstanding balances, and renewals in coordination with the Accounts team.
• Prepare and maintain membership reports, lists, and statistics as required.
• Support communication with members regarding renewals, payments, events, and other membership-related activities.
• Perform other membership-related administrative duties as required.

Procurement & Supplier Administration

• Support procurement activities in accordance with organizational procedures.
• Assist with obtaining and organizing supplier quotations and documentation.
• Maintain supplier and procurement records.
• Assist in maintaining an organized procurement filing system.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related discipline.
• Recent graduate from a recognized academic institution.
• Basic understanding of accounting principles and financial administration.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with accounting software is an added advantage.

Required Skills & Competencies

• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good organizational and record-management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and demonstrate professional integrity.
• Good time-management and prioritization skills.
• Ability to work independently and collaboratively.
• Ability to follow procedures and meet deadlines.
• Proactive attitude and willingness to learn.

• Assist with recording and maintaining financial transactions and supporting documentation.
• Prepare, organize, and file invoices, receipts, payment vouchers, purchase documents, and other financial records.
• Assist with petty cash management and reconciliation.
• Support bank and cash reconciliations and identify discrepancies for review.
• Assist with expense tracking and preparation of financial schedules.
• Support preparing routine financial reports and summaries.
• Assist in monitoring expenditure against approved budgets.
• Ensure financial documentation is complete, properly authorized, and systematically filed.
• Assist in preparing and organizing documents required for internal and external audits.
• Maintain organized physical and electronic administrative records.
• Assist with preparation and filing of correspondence, reports, minutes, forms, and other organizational documents.
• Support scheduling and coordination of internal meetings.
• Assist with travel, accommodation, transport, and logistical arrangements where required.
• Monitor office supplies and support inventory management.
• Assist with maintaining office equipment, asset, and inventory records.
• Support the administration and maintenance of membership records, databases, and related documentation.
• Assist with member registration, onboarding, renewals, and updates to member information.
• Assist in tracking membership fees, payments, outstanding balances, and renewals in coordination with the Accounts team.
• Prepare and maintain membership reports, lists, and statistics as required.
• Support communication with members regarding renewals, payments, events, and other membership-related activities.
• Perform other membership-related administrative duties as required.
• Support procurement activities in accordance with organizational procedures.
• Assist with obtaining and organizing supplier quotations and documentation.
• Maintain supplier and procurement records.
• Assist in maintaining an organized procurement filing system.

• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good organizational and record-management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and demonstrate professional integrity.
• Good time-management and prioritization skills.
• Ability to work independently and collaboratively.
• Ability to follow procedures and meet deadlines.
• Proactive attitude and willingness to learn.

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related discipline.
• Recent graduate from a recognized academic institution.
• Basic understanding of accounting principles and financial administration.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with accounting software is an added advantage.