Deadline of this Job: 15 August 2022
JOB DETAILS:
Reports to: Programme Executant
I. Major functions:
The core duties and responsibilities of an Office Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
II. Major duties and responsibilities:
a) Answer phones, receive and dispatch letters, and welcome visitors.
b) Provides administrative support to ensure efficient operation of office
c) Completes operational requirements by scheduling and assigning administrative projects and expediting work results
d) Create and maintain filing systems, both electronic and physical
e) Make travel arrangement for Project staff such as booking flight, cars, and hotel or restaurant reservations.
f) Exhibits polite and professional communication via phone, email and mail.
g) Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
h) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
i) Perform office cleanness and ensure wastes well managed.
j) Any other duties as may be assigned by the Supervisor.
III. Qualification and Experience
a) Advanced Diploma or equivalent education required
b) Minimum 5 years of administrative assistant experience and knowledge of appropriate software including; Microsoft word, Excel, Outlook, Microsoft PowerPoint and adobe
Acrobat.
c) Reporting skills, administrative writing skills
d) Record management
e) Excellent interpersonal skills
f) High level of personal integrity;
g) Identifies and aligns with the core values of the WWF organization: Courage, Integrity,
Respect & Collaboration.
IV. Working Relationships
Internal: Interacts and works closely and on a regular basis with the Freshwater team, programme and finance staff in Tanzania Country Office. Coordinates and interacts as appropriate with WWF
Eastern and Southern Africa Programme Office and other WWF offices.
External: Interacts as required with governmental institutions and other stakeholders, in collaboration with the Programme Executant as appropriate.
JOB DETAILS:
Reports to: Programme Executant
I. Major functions:
The core duties and responsibilities of an Office Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
II. Major duties and responsibilities:
a) Answer phones, receive and dispatch letters, and welcome visitors.
b) Provides administrative support to ensure efficient operation of office
c) Completes operational requirements by scheduling and assigning administrative projects and expediting work results
d) Create and maintain filing systems, both electronic and physical
e) Make travel arrangement for Project staff such as booking flight, cars, and hotel or restaurant reservations.
f) Exhibits polite and professional communication via phone, email and mail.
g) Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
h) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
i) Perform office cleanness and ensure wastes well managed.
j) Any other duties as may be assigned by the Supervisor.
III. Qualification and Experience
a) Advanced Diploma or equivalent education required
b) Minimum 5 years of administrative assistant experience and knowledge of appropriate software including; Microsoft word, Excel, Outlook, Microsoft PowerPoint and adobe
Acrobat.
c) Reporting skills, administrative writing skills
d) Record management
e) Excellent interpersonal skills
f) High level of personal integrity;
g) Identifies and aligns with the core values of the WWF organization: Courage, Integrity,
Respect & Collaboration.
IV. Working Relationships
Internal: Interacts and works closely and on a regular basis with the Freshwater team, programme and finance staff in Tanzania Country Office. Coordinates and interacts as appropriate with WWF
Eastern and Southern Africa Programme Office and other WWF offices.
External: Interacts as required with governmental institutions and other stakeholders, in collaboration with the Programme Executant as appropriate.
Admin Assistant job at Alistair
Deadline of this Job: 19 August 2022
JOB DETAILS:
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviours and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation
Accountabilities & Responsibility Areas
• Responsible for tracking and updating shipment location and clearing status.
• Responsible for gathering documents and physically filing all shipment documentation
• Responsible for gathering documents and updating the electronic shipment and client database.
• Perform any other relevant duties that may be assigned by the supervisor within the scope of the position
Formal Training/Education
• A minimum Certificate or Diploma in any relevant discipline and/or equivalent vocational experience in Transport / Logistics service support
• Knowledge/Skills & Experience
• Fluent English and Kiswahili
• IT Literacy
• Clear communication skills ensuring clear and candid information is used
• Computer Literacy to effectively operate core Microsoft office programs and other online management systems
• Faultless administration skills ensuring procedures are being followed accurately.
• Problem-solving skills to ensure obstacles to progress are overcome
• Attention to Detail ensures the right information is captured and communicated in a timely manner
JOB DETAILS:
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviours and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation
Accountabilities & Responsibility Areas
• Responsible for tracking and updating shipment location and clearing status.
• Responsible for gathering documents and physically filing all shipment documentation
• Responsible for gathering documents and updating the electronic shipment and client database.
• Perform any other relevant duties that may be assigned by the supervisor within the scope of the position
Formal Training/Education
• A minimum Certificate or Diploma in any relevant discipline and/or equivalent vocational experience in Transport / Logistics service support
• Knowledge/Skills & Experience
• Fluent English and Kiswahili
• IT Literacy
• Clear communication skills ensuring clear and candid information is used
• Computer Literacy to effectively operate core Microsoft office programs and other online management systems
• Faultless administration skills ensuring procedures are being followed accurately.
• Problem-solving skills to ensure obstacles to progress are overcome
• Attention to Detail ensures the right information is captured and communicated in a timely manner
Administrative Clerk (Utility) job at U.S. Department of State Diplomacy in Action
Open Period: 08/04/2022 - 08/18/2022 Format MM/DD/YYYY
Vacancy Time Zone: GMT+3
Series/Grade: LE - 0105 5
Salary: TZS TSh21,317,834
Work Schedule: Full-time - 40 Hours per week
Promotion Potential: LE-5
For More Info:
HR Section
+255-22-229 4148
DAR-Recruitment@state.gov
Overview
Hiring Path:
• Open to the public Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk (Utility) - External in the Financial Management Section.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel
Duties
Major Duties and Responsibilities
UTILITY METER MANAGEMENT:
35%
• Responsible for managing the utility meter readings for the Embassy compound (NEC), the CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool.
• Meter Reading Coordination: Ensures that DAWASCO (water utility) and TANESCO (electricity utility) make timely and accurate readings of water and electric meters for the NEC, CDC office, and all residences. Keeps utility companies apprised of the most current list of Embassy meters and locations. Coordinates appropriate security access for the utilities to the properties as needed for monthly meter readings. Completes monthly spot checks of a selection of residential property access records to ensure meter readings are taking place.
• Meter Troubleshooting/Resolution: Fosters a robust working relationship with key utility company contacts to ensure accurate meter readings for billing statements. When monthly consumption is unusually high, initiates and coordinates a timely review of the meter reading with the utility company. Actively works with the utility company to promptly resolve issues ranging from incorrect meter readings to water leaks, coordinating with internal Embassy offices as required.
DATA ENTRY TREES UTILITY MODULE:
60%
• Responsible for the monthly entry of utility data for electricity and water into the TREES utility module for meters, CDC office and over 100 government-owned and leased residences in Post’s housing pool. Data entry includes dates of consumption, consumption units, monthly cost and meter readings for each meter/property.
• Must coordinate closely with the Budget and Fiscal Voucher Examiners and Budget Analysts to promptly receive copies of utility bills. Must complete precise, accurate data entry of all properties under compressed time schedule to ensure electronic submission to the Overseas Building Office (OBO) within two weeks of receipt of bills.
• Produces a monthly TREES-generated usage report for the Management Officer, General Services Officer and Financial Management Officer’s review. Identifies unusual consumption in a given month and pro-actively works with the utility company and internal Embassy offices to resolve any outstanding issues.
TREES/UTILITY SUBJECT MATTER EXPERT:
5%
• Serves as Post’s primary subject matter expert on TREES. Serves as the primary point of contact between OBO and Post for all data entry related issues. Keeps abreast of all changes to the TREES software and OBO TREES reporting requirements.
• Performs other duties as assigned by the Supervisory Voucher Examiner, the Financial Specialist, or the FMO.
Qualifications and Evaluations
Requirements:
Experience: Three years of progressively responsible experience in data entry or utility management work required.
Education Requirements:
Completion of Secondary School (Form VI) is required.
Evaluations:
Language: Fluency (reading, speaking, and writing) in English is required and Fluency working knowledge (reading, speaking, and writing) in Kiswahili is required. “This may be tested”
SKILLS AND ABILITIES:
Possess typing and computer skills (MS Word, MS Excel, MS Outlook, Internet). Must have ability to easily learn new computer software, particularly data bases.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
Deadline of this Job: 19 August 2022
JOB DETAILS: Open Period: 08/04/2022 - 08/18/2022 Format MM/DD/YYYY
Vacancy Time Zone: GMT+3
Series/Grade: LE - 0105 5
Salary: TZS TSh21,317,834
Work Schedule: Full-time - 40 Hours per week
Promotion Potential: LE-5
For More Info:
HR Section
+255-22-229 4148
DAR-Recruitment@state.gov
Overview
Hiring Path:
• Open to the public Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk (Utility) - External in the Financial Management Section.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel
Duties
Major Duties and Responsibilities
UTILITY METER MANAGEMENT:
35%
• Responsible for managing the utility meter readings for the Embassy compound (NEC), the CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool.
• Meter Reading Coordination: Ensures that DAWASCO (water utility) and TANESCO (electricity utility) make timely and accurate readings of water and electric meters for the NEC, CDC office, and all residences. Keeps utility companies apprised of the most current list of Embassy meters and locations. Coordinates appropriate security access for the utilities to the properties as needed for monthly meter readings. Completes monthly spot checks of a selection of residential property access records to ensure meter readings are taking place.
• Meter Troubleshooting/Resolution: Fosters a robust working relationship with key utility company contacts to ensure accurate meter readings for billing statements. When monthly consumption is unusually high, initiates and coordinates a timely review of the meter reading with the utility company. Actively works with the utility company to promptly resolve issues ranging from incorrect meter readings to water leaks, coordinating with internal Embassy offices as required.
DATA ENTRY TREES UTILITY MODULE:
60%
• Responsible for the monthly entry of utility data for electricity and water into the TREES utility module for meters, CDC office and over 100 government-owned and leased residences in Post’s housing pool. Data entry includes dates of consumption, consumption units, monthly cost and meter readings for each meter/property.
• Must coordinate closely with the Budget and Fiscal Voucher Examiners and Budget Analysts to promptly receive copies of utility bills. Must complete precise, accurate data entry of all properties under compressed time schedule to ensure electronic submission to the Overseas Building Office (OBO) within two weeks of receipt of bills.
• Produces a monthly TREES-generated usage report for the Management Officer, General Services Officer and Financial Management Officer’s review. Identifies unusual consumption in a given month and pro-actively works with the utility company and internal Embassy offices to resolve any outstanding issues.
TREES/UTILITY SUBJECT MATTER EXPERT:
5%
• Serves as Post’s primary subject matter expert on TREES. Serves as the primary point of contact between OBO and Post for all data entry related issues. Keeps abreast of all changes to the TREES software and OBO TREES reporting requirements.
• Performs other duties as assigned by the Supervisory Voucher Examiner, the Financial Specialist, or the FMO.
Qualifications and Evaluations
Requirements:
Experience: Three years of progressively responsible experience in data entry or utility management work required.
Education Requirements:
Completion of Secondary School (Form VI) is required.
Evaluations:
Language: Fluency (reading, speaking, and writing) in English is required and Fluency working knowledge (reading, speaking, and writing) in Kiswahili is required. “This may be tested”
SKILLS AND ABILITIES:
Possess typing and computer skills (MS Word, MS Excel, MS Outlook, Internet). Must have ability to easily learn new computer software, particularly data bases.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.