JOB DETAILS:
BBC Media Action:
• BBC Media Action is the BBC’s international development organisation, and we believe in the power of media and communication for good. We work in more than 20 countries around the world, supporting the independent media essential to democracy and development. Each year our projects and programmes reach over 100 million people facing poverty, inequality, and insecurity with information they can trust, helping to improve health, bridge divides, challenge prejudice, and save and change lives. We follow the editorial standards and values of the BBC, but we rely on funding from donors and partners to carry out our work.
Job purpose
• To provide professional financial support to a range of BBC Media Action stakeholders, effective control of financial processes and deliver operational excellence. The finance officer will work closely with the finance manager in administering the financial system in line with organisational financial policies and controls, and in ensuring full compliance with Tanzanian laws. This role will also assist project teams in planning, budgeting, monitoring, and reporting expenditure.
Main duties
Financial control
• Prepare, consolidate, and analyse financial data and management information system reports at all command levels.
• Assist in month-end activities such as reviewing and analysing travel advances and posting into internal financial systems, resolving data integration issues, and bank and petty cash reconciliations with accuracy and an eye for detail
• From time to time manage monthly payroll postings, including ensuring that payroll reconciliation is completed monthly and that statutory deductions and payment to the Government are made in a timely manner
• Ensure monthly journals are prepared and posted onto the financial system in a timely and accurate manner. Coordinate with HR staff to ensure that the Excel based time recording systems are completed accurately and in line with the staff recharge timeline.
• Assist in reviewing payment vouchers whenever necessary.
JOB DETAILS:
BBC Media Action:
• BBC Media Action is the BBC’s international development organisation, and we believe in the power of media and communication for good. We work in more than 20 countries around the world, supporting the independent media essential to democracy and development. Each year our projects and programmes reach over 100 million people facing poverty, inequality, and insecurity with information they can trust, helping to improve health, bridge divides, challenge prejudice, and save and change lives. We follow the editorial standards and values of the BBC, but we rely on funding from donors and partners to carry out our work.
Job purpose
• To support the finance function of BBC Media Action in Tanzania in making daily payments and other financial clerical work, such as month-end journals and scanning reports, filling in payment vouchers, and preparation of audit files.
Main duties
Financial accounting
• Review and writing payment vouchers for staff advance and supplier invoices after being reviewed by the Finance Officer and approved by budget holders and ensure that all payments are made on time.
• Keep petty cash box and make petty cash payments following policies and procedures after being approved and reviewed by the finance officer.
• Record all petty cash payments in petty cash register.
• Balance cash box by counting cash at beginning and end of work and at the end of the month.
• Follow up on acknowledgement EFD receipts with operations for all payments made.
• Maintain finance files by filling of payment vouchers and making sure all vouchers are filled chronologically with proper supporting documents.
• Issue cheques for all accounts due, make copies of issued cheques, record in cheque register.
• Support project events in making payments to event participants after reviewing the budget and supporting documents.
• Assisting in administrative activities during events (supervising recording of attendance, reviewing receipts for refund, follow up on final invoice on conference package after the events) with guidance from project staff
Financial management
• Assist with month end as well as year-end returns which includes preparing various journal entries for accruals, prepayments, or any other adjustments in accordance with year-end schedule & checklist.
• Reconciling petty cash at the end of the month.
• Assist with the annual audit by making sure all payment vouchers are stamped PAID and are properly supported with EFD receipts as required.
• Cover for the finance officer when on leave.
• Contributes to team effort by accomplishing related tasks as needed.
• Assists finance officer in reforecast and project spending monitoring as assigned.
• Performing any other duty as may be assigned in finance or during events.
Safeguarding responsibilities
• Understand and comply with the Safeguarding policy and the staff Code of Conduct.
• Participate in relevant mandatory training on Safeguarding and Respect at Work.
• Report any Safeguarding concerns immediately, either to the Country Director, or using the Whistleblowing Policy.
Required skills, knowledge, and experience
• Holder of first degree in accountancy/ advanced diploma in accounting or equivalent – with original copies of qualification documents.
• At least two years of professional working experience at the level of finance assistant or above level within a recognised NGO or INGO.
• Experience of working with and reporting to international donors.
• Good interpersonal skills to establish effective working relationships with financial and non-financial staff within BBC Media Action.
• Able to communicate effectively at all levels within the organisation.
• Excellent IT skills with experience of operating computer-based financial management systems.
• Accuracy and an eye for detail