Summary
Date Posted: Friday, October 18, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Oxfam is a global movement of people working together to end the injustice of poverty. Background Oxfam in Tanzania envisions empowered citizens with reduced poverty, reduced inequality and injustice with especially women and young people having access to resources and a good quality of life. We want to see evidence of citizens being more aware of and demanding their rights to resources and essential services. We also want to see less policy incoherence and positive changes at national level (policy) and community level (practices, perceptions, ideas and beliefs). Oxfam therefore seeks to recruit a Donor Contracts Coordinator to lead on maintaining effective technical oversight and provide quality assurance on donor contractual compliance. The Donor Contract Coordinator will be responsible to ensure the country programme team (Program, Program Quality, Finance and other Support Functions) and partners plan on quality donor reporting .

  Job Responsibilities:
• Donor Compliance (30%) leads in upholding compliance with Oxfam and donor financial and operational policies and procedures. Review, develop/update and maintain donor contracts management operational policies, procedures and systems ensuring that policy and practice are aligned. Responsible to ensure that all grants are implemented in compliance with the relevant donor regulations. Monitors and maintains an oversight on all contracts/grants in the CP and shares data with management for decision making and that all grant-related information is fully available to Oxfam staff. Donor Reporting (25%) leads on reporting processes: develop reporting action plans, convene report writing processes and assure overall reporting quality, including overseeing submission of quality and timely reports according to Oxfam and donor regulations. Specifically; maintaining the systems to track and monitor donor reporting, ensuring that narrative and financial reports meet minimum standards for quality, identifying matters of risk arising out of these reports for management attention, managing systems requirements for donor reporting. Producing monthly and quarterly reports on an aggregated basis for all live Contracts.
• External Donor and Partner Engagement (20%) responsible to work with Partner Affiliates focal points and donors in-country on grants management/programmatic issues for ongoing, past, and potential future projects, such as any unforeseen challenges to meet contractual obligations, report submission and spend rates/significant budget variances. Lead application process and ensure compliance regarding (no) cost extensions, amendments, top ups, reallocations. Coordinate the provision of specific technical support and training to partners to improve reporting, financial management systems and processes. Prepare, review and modify Memorandums of Understanding (MoUs) and donor agreements in consultation with donors and appropriate staff. Interact with Oxfam communities of practice working on donor contracts management and fundraising to represent the issues emerging from the programme, to remain up to date with internal good practice and to solicit capacity building and other support when necessary.
• Donor related information management systems (15) responsible to ensure that the country programme staff are trained and effectively using the information management systems for restricted donor funding. Review and ensure that contracts information is recorded and maintained in CRIMSON regularly and meets minimum standards. Support the country programme by monitoring and ensuring that the team use organisational systems and procedures appropriately on contracts management at all stages. Extract reports on the same and share with management for information and decision-making. - Administer the information management system above country, and ensure that contract data is correct, current, and compliant. - Support business processes associated with the start and close of the financial year.
• Coordination (10%) coordinates with country programme teams to strengthen Programme Management and donor compliance. With relevant teams (Program Managers and Heads of Units) monitor performance and efficiency of on-going donor projects by analyzing project monthly spend rates and highlighting possible problem areas; escalate any projected underspend where necessary. Support monthly reviews and analysis of financial reports and reconciliations with budget holders and finance team, with attention to how resources can be better allocated to achieve program objectives. Liaise with the Funding, Programme and Finance Managers to clarify specific donor requirements and guidelines and resolve queries on submitted financial reports.
• Management No direct line reports envisaged at this stage. Advises country programme team on risks management, skills training and capacity building. Liaises closely with colleagues from global funding and affiliates

Job Skills: Not Specified

Job Qualifications:
• Understanding of donor environment, understanding of funding issues in relation to Northern and Southern NGOs work in emergencies and development Commitment to and knowledge of working with partner-led operational approaches, developing and supporting partner organisations to achieve direct impact and results relating to the programme objectives Experience in Programme management skills Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills an able to represent Oxfam to donors and external institutions Experience in Finance and Grants Management, ideally with at least three years working in a supervisory position. Proven analytical skills and the ability to think strategically Good research and analytical skills and ability to write quality reports and make recommendations for improvements
• Education: Minimum requirement is a university degree or equivalent in Business Administration, Law, Economics, or International Development or other relevant experience

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

{module 312}

Job application procedure
This is a challenging opportunity for a dedicated and highly motivated professional, with a strong commitment to Oxfam's values and beliefs. If you believe you are the candidate we are looking for, please download the full job profile and apply online through: https://iobs.oxfam.org.uk/vacancy/donor-contracts-coordinator-int5881/11203/description/  The closing date is 27th October 2019 . Oxfam International is an equal opportunities employer, committed to diversity within the workplace. Only shortlisted candidates will be contacted

All Jobs

QUICK ALERT SUBSCRIPTION

{module 316}