Summary of Position

Under the supervision of the Finance and Administration Manager, the Finance Officer is responsible for leading accountancy, reporting, and managing cash, mobile money, and banking transactions. The role includes reviewing transaction vouchers, managing financial documentation, conducting capacity building training, and ensuring compliance.

Purpose

The Finance Officer supports effective financial management at Action Against Hunger Tanzania by ensuring compliance with donor, organizational, and statutory requirements. The role oversees financial transactions, budgeting, reporting, internal controls, audit preparation, and partner financial capacity strengthening to ensure accountable use of resources. Key duties include preparing timely monthly accounts, providing financial analysis of receivables, payables, and reconciliations, and managing cash, bank operations, treasury forecasting, and capacity building.

Engagement

The Finance Officer collaborates closely with financial partners (banks, tax offices, and other financial service providers) and provides support to bases/field offices upon request. The role also involves working with all staff on cash and advance management.

Delivery

• Preparation of high-quality and timely monthly accountancy.
• Timely reporting and settlement of monthly bills and taxes.

Key Responsibilities

1. Financial Management and Accounting

• Review and process payments ensuring completeness, accuracy, and compliance with Action Against Hunger (ACF) and donor requirements.
• Verify supporting documentation, coding, approvals, and budget availability before payment processing.
• Ensure timely recording of financial transactions in the accounting system.
• Support monthly, quarterly, and annual financial closing processes.
• Maintain proper filing and archiving of financial documents (physical and electronic).
• Monitor accounts receivable and payable and follow up on outstanding balances.
• After monthly accountancy closure, check accounting codes, project codes, and budget codes and make corrections as needed.
• Manage statutory deductions, including PAYE, NSSF, WCF, SDL, and other mandatory contributions.

2. Treasury and Cash Management

• Prepare monthly cash forecasts and liquidity plans.
• Monitor bank balances and cash requirements.
• Process bank transfers, mobile money payments, and other approved payment mechanisms.
• Conduct bank reconciliations and resolve discrepancies promptly.
• Ensure efficient cash flow management across country and field offices.

3. Budget Monitoring, Compliance, and Financial Analysis

• Ensure compliance with ACF financial policies, donor regulations, and Tanzanian statutory requirements.
• Conduct routine compliance reviews and spot checks.
• Strengthen internal control systems and identify areas for improvement.
• Monitor implementation of audit recommendations and corrective action plans.
• Promote fraud prevention and ethical financial management practices.
• Manage filing, document retrieval, and retention.
• Support internal, external, donor, and statutory audits.
• Prepare financial schedules and supporting documentation for audits.
• Assist in the preparation of donor financial reports and country office financial reports.
• Ensure audit findings are addressed and tracked to closure.

4. Partner Financial Management

• Review partner financial reports and supporting documents.
• Conduct partner financial monitoring visits.
• Support financial capacity strengthening of local partners.
• Ensure partner compliance with grant agreements and donor requirements.

5. Preventing Fraud and Corruption and Compliance Management

• Prevent and manage situations of fraud and corruption by identifying risks and implementing prevention and control actions.
• Alert the Finance and Administration Manager to cases of fraud and corruption and take corrective action as per policy.
• Implement and follow up on recommendations from daily controls and audits.
• Carry out monthly spot checks and field visits to monitor activities.

6. Capacity Building

• Orient new staff on finance policies, procedures, and compliance requirements.
• Conduct refresher training in financial management, budgeting, and documentation.
• Provide ongoing technical support to program and operations staff.

Gender Equality Commitments

• Foster an environment that supports values of women and men and ensures equal access to information.
• Provide a work environment where women and men are evaluated and promoted based on their skills and performance.
• Respect beneficiary women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Physical Demands

While performing the duties of this job, the employee is required to sit for long periods, concentrate on work (including typing), and produce heavy volumes of accurate work within short time frames under stressful situations in a moderately noisy office with many interruptions. The employee must be able to proofread their own work accurately with only minor corrections needed infrequently.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

The position requires regular attendance of at least five days per week. The employee must be available to work outside normal office hours or on weekends as required. Domestic and international travel is necessary for standard business purposes. In the field, the employee may be exposed to precarious settings under high security risks, very basic living conditions, outside weather conditions, and infectious diseases.

Required Qualifications and Professional Experience

• Bachelor’s degree in Accounting, Finance, or Commerce from a recognized University.
• CPA (T), ACCA, or equivalent professional qualification is an added advantage.
• Minimum 4 years of progressive experience in finance and accounting, preferably in an international NGO.
• Experience managing donor-funded projects (e.g., GAC, ECHO, EU, USAID, UNICEF, FCDO).
• Strong understanding of financial controls, budgeting, and audit processes.
• Advanced proficiency in Excel and accounting software/ERP systems.
• Excellent analytical, organizational, and communication skills.
• Fluency in English.
• Strong decision-making, problem-solving, and deadline-management skills.
• Professionalism, teamwork, proactivity, and motivation.
• High attention to detail.
• Self-starter with a strong desire to promote and implement continuous improvement.

• Review and process payments ensuring completeness, accuracy, and compliance with Action Against Hunger (ACF) and donor requirements.
• Verify supporting documentation, coding, approvals, and budget availability before payment processing.
• Ensure timely recording of financial transactions in the accounting system.
• Support monthly, quarterly, and annual financial closing processes.
• Maintain proper filing and archiving of financial documents (physical and electronic).
• Monitor accounts receivable and payable and follow up on outstanding balances.
• After monthly accountancy closure, check accounting codes, project codes, and budget codes and make corrections as needed.
• Manage statutory deductions, including PAYE, NSSF, WCF, SDL, and other mandatory contributions.
• Prepare monthly cash forecasts and liquidity plans.
• Monitor bank balances and cash requirements.
• Process bank transfers, mobile money payments, and other approved payment mechanisms.
• Conduct bank reconciliations and resolve discrepancies promptly.
• Ensure efficient cash flow management across country and field offices.
• Ensure compliance with ACF financial policies, donor regulations, and Tanzanian statutory requirements.
• Conduct routine compliance reviews and spot checks.
• Strengthen internal control systems and identify areas for improvement.
• Monitor implementation of audit recommendations and corrective action plans.
• Promote fraud prevention and ethical financial management practices.
• Manage filing, document retrieval, and retention.
• Support internal, external, donor, and statutory audits.
• Prepare financial schedules and supporting documentation for audits.
• Assist in the preparation of donor financial reports and country office financial reports.
• Ensure audit findings are addressed and tracked to closure.
• Review partner financial reports and supporting documents.
• Conduct partner financial monitoring visits.
• Support financial capacity strengthening of local partners.
• Ensure partner compliance with grant agreements and donor requirements.
• Prevent and manage situations of fraud and corruption by identifying risks and implementing prevention and control actions.
• Alert the Finance and Administration Manager to cases of fraud and corruption and take corrective action as per policy.
• Implement and follow up on recommendations from daily controls and audits.
• Carry out monthly spot checks and field visits to monitor activities.
• Orient new staff on finance policies, procedures, and compliance requirements.
• Conduct refresher training in financial management, budgeting, and documentation.
• Provide ongoing technical support to program and operations staff.

• Advanced proficiency in Excel and accounting software/ERP systems.
• Excellent analytical, organizational, and communication skills.
• Strong decision-making, problem-solving, and deadline-management skills.
• Professionalism, teamwork, proactivity, and motivation.
• High attention to detail.
• Self-starter with a strong desire to promote and implement continuous improvement.

• Bachelor’s degree in Accounting, Finance, or Commerce from a recognized University.
• CPA (T), ACCA, or equivalent professional qualification is an added advantage.
• Minimum 4 years of progressive experience in finance and accounting, preferably in an international NGO.
• Experience managing donor-funded projects (e.g., GAC, ECHO, EU, USAID, UNICEF, FCDO).
• Strong understanding of financial controls, budgeting, and audit processes.