Summary
Date Posted: Monday, January 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Coordinate the grants making process for the sub-grantees. Facilitate the fund disbursement as per the approved budget, monitor the implementation of sub grantee activities and build the capacity of the sub grantees to ensure effective management of funds and timely reporting
Will lead the administration and management of sub-awards and procurement functions (consultants, services and supplies) and will provide high level grants and contract management, with a focus on ensuring compliance to donor rules and regulations. He/She will monitor workflows and help to develop and implement systems to provide sound management, control and compliance with procurement, award terms and conditions as per project policy and will support sub-awardees in the establishment and/or strengthening of their own internal compliance systems to build capacity for USG fund management

Detailed duties:
• Interpret and apply funding regulations to ensure that all procedures for procurement, sub-award management and auditing are met; ensure that adequate records and audit trails are maintained.
• Reviews all proposed grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to program staff for revisions when appropriate.
• Manage all sub-award work processes, including review and some negotiation of proposed instruments, developing and implementing procedures to ensure compliance with projects award terms and standardized procedures and policy.
• Coordinate the development, modification and close-out of all sub-awards to ensure that adequate records and audit trails are maintained.
• Manage and maintain sub-award documentation and input/maintain information in projects sub-award tracking system.
• Facilitate the expedited review of sub-award implementation activities and other contractual arrangements.
• Develop, implement and monitor sub-award monitoring plans with each subawardee and conduct or follow-up on site visits to ensure and support on-going compliance with sub-award terms and conditions and strengthen capacity of sub-awardees.
• Conduct periodic on-site audit of sub-awardees to verify on-going compliance with sub-award terms and conditions.
• Review consultant requests for completeness and accuracy; support the development of consultancy scopes, contracts and modifications, ensuring compliance to project policies.
• Review consultant invoices and timesheets before forwarding the documents to finance for payments. Includes contract administration activities for contracts and assists in the monitoring of contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
• Update the projects consultancy database with new agreements, modification and other information.
• Maintain productive working relationships with project staff in HQ, zones and staff within other implementing partners CSOs
• Provide technical assistance to staff and grantees on administrative policies and procedures for Agreements management.
• Ensuring compliance with federal, state, and local legal requirements by enforcing adherence to requirements; with financial aspects of contract requirements including liability, property, and other insurance matters, and audit requirements.

Required qualification
• Bachelor’s degree Accounting, Finance, Business Administration or related field with 5-7 years of experience with sub-award administration and compliance for USG-funded projects (USAID/PEPFAR preferred);
• Master’s degree with 3+ years of experience with sub-award administration and/or compliance for USG-funded projects is added advantage.
• Strong working knowledge of USG rules and regulations.
• Familiarity with federal OMB (Office of Management and Budget) circulars
• Experience working in an international NGO environment is desirable.
• Familiarity with Tanzanian social services, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Tanzania is highly desirable.
• Strong project management and time management skills; highly organized and detail oriented
• Demonstrated experience managing large volumes of high value sub-awards with local partners
• Ability to interpret financial and other quantitative information and reports.
• Ability to work collaboratively, productively and sensitively within a multidiscipline, multicultural and multi-gender environment.
• Ability to manage tight deadlines and deliver high volumes of work with computer skills



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Email your application letter and resume with names of current three references and their contact information before the Application Deadline.
Applications should be sent by email only to the addresses below and should note the position title in the Subject Line:
The 3 Referees: These must include your current employer (if employed), your peer or immediate supervisor, and A same rank colleague or subordinate who can make a honest recommendation or reference for you.
All application should be sent to:
Secretary General
Evangelical Lutheran Church in Tanzania
P.O. Box 3033
Arusha, Tanzania.
Email: elcthq@elct.or.tz 

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