Summary
Date Posted: Monday, January 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Jobholder will be responsible to Implement procurement processes in a transparent, objective, economic and efficient manner that is consistent with relevant ELCT and USAID guidelines, policies, regulations and national legislation.

Details and Duties
• Procurement
• Coordinates and facilitates the procurement requirements of the project office on the basis of the procurement policy guidelines.
• Pre-qualification of suppliers as provided in the procurement policy
• Compliance with procurement procedures as per Field Operations Manual.
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
• Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments
• Logistics & Administration
• Liaises with CSO’s and provides logistical support in coordinating deliveries of project supplies and in obtaining customs clearance for imported goods
• Prepare documentation and drafts correspondence for duty and tax exemption certificates and ensures timely submissions to the relevant government authorities
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
• Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy
• Fixed Assets
• Develop appropriate physical inventory count procedures, adapted to the local requirements of each site, with a strong accent on control and separation of duties.
• Develop procedures for the disposal of fixed assets with a strong accent on appropriate approval levels and control over eventual sales values and resulting receipts.
• Develop appropriate systems, policies and procedures for the management of the project assets, adapted to the specific needs of each zone.
• Motor Vehicle Management
• Ensure appropriate policies are in place for management of motor vehicles
• Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.
• Takes responsibility for managing the vehicle in projects areas (head office and zones)
• Other key duties:
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle
• Establishes and maintains work and schedule for ongoing contracts and newly-planned ones;
• Participates in negotiations with senior supplier representatives; approves and signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized limit, prepares submissions to the Senior
• Management for review and subsequent approval by the authorized official;
• Contributes to the identification of new technologies, and products/services, evaluates and recommends potential supply sources;
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations;
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.;

Required qualification:
• Bachelor degree in procurement, commerce or Business administration where procurement is an option
• Previous experience as a Procurement Officer, or similar role in complex organization
• Computer literacy qualification is essential. Proven ability to utilize and develop computerized spreadsheets and word processing applications
• Procurement Software and Asset Software experience is essential
• Accounting Software is an advantage


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Email your application letter and resume with names of current three references and their contact information before the Application Deadline.
Applications should be sent by email only to the addresses below and should note the position title in the Subject Line:
The 3 Referees: These must include your current employer (if employed), your peer or immediate supervisor, and A same rank colleague or subordinate who can make a honest recommendation or reference for you.
All application should be sent to:
Secretary General
Evangelical Lutheran Church in Tanzania
P.O. Box 3033
Arusha, Tanzania.
Email: elcthq@elct.or.tz 

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