Summary
Date Posted: Monday, January 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.

Detailed duties;
• Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
• Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
• Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Work as receptionist and provide support to front desk operations in office.
• Develop and manage office files and records and prepare file storage list to enable easy access to files.
• Collaborate with Office Operations Manager to carry out front desk procedures and maintain phone system manual.
• Prepare schedule for front desk relief team and use conference room for various listed purposes.
• Ensure neat and clean front office area maintain effective environment both employees and customers.
• Maintain all office equipment’s such as copiers, fax machine and first aid kit to facilitate smooth office functioning.

Required Qualification:
• Advanced diploma or general education degree in Public Administration
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Strong attention to detail
• Proficient computer skills and ability to operate general office equipment


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Email your application letter and resume with names of current three references and their contact information before the Application Deadline.
Applications should be sent by email only to the addresses below and should note the position title in the Subject Line:
The 3 Referees: These must include your current employer (if employed), your peer or immediate supervisor, and A same rank colleague or subordinate who can make a honest recommendation or reference for you.
All application should be sent to:
Secretary General
Evangelical Lutheran Church in Tanzania
P.O. Box 3033
Arusha, Tanzania.
Email: elcthq@elct.or.tz 

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